About Company
Elegant Affairs Kenya is a premier event planning and coordination company renowned for crafting exquisite and unforgettable experiences across Nairobi and beyond. With a passion for perfection and an eye for detail, we specialize in transforming visions into reality, particularly in the realm of weddings. Our team comprises creative, dedicated professionals committed to delivering seamless, personalized, and truly magical moments for our clients. We pride ourselves on our innovative approach, extensive network of trusted vendors, and unwavering commitment to client satisfaction. At Elegant Affairs Kenya, we believe that every celebration tells a unique story, and we are dedicated to ensuring that each story is told beautifully, flawlessly, and with a touch of unparalleled elegance. Join our vibrant team and be a part of creating cherished memories that last a lifetime, contributing to our legacy of excellence in the Kenyan event industry.
Job Description
Are you a highly organized, creative, and detail-oriented individual with a passion for bringing dream weddings to life? Elegant Affairs Kenya is seeking an enthusiastic and dedicated Wedding Planner Coordinator to join our dynamic team in Kawangware, Nairobi. In this pivotal role, you will work closely with lead wedding planners to meticulously plan, organize, and execute stunning weddings and related events. From initial client consultations to the final farewell, you will be instrumental in managing timelines, coordinating vendors, overseeing logistics, and ensuring every aspect of the wedding day unfolds flawlessly. This position requires someone with exceptional interpersonal skills, a proactive attitude, and the ability to thrive in a fast-paced environment while maintaining a calm and professional demeanor. You will be a crucial point of contact for clients, offering guidance, support, and expert advice throughout the planning process. If you possess a keen aesthetic sense, strong problem-solving abilities, and a commitment to delivering unparalleled client service, we invite you to contribute your talents to our mission of creating truly magical and memorable wedding experiences. This is an incredible opportunity to grow your career within a leading event planning firm, where your creativity and dedication will be celebrated.
Key Responsibilities
- Assist lead wedding planners in all stages of event planning, from concept development to execution.
- Manage client communication, providing regular updates and addressing inquiries promptly and professionally.
- Coordinate with vendors (caterers, florists, photographers, entertainers, venues) to ensure services align with client expectations and contracts.
- Develop and maintain detailed wedding timelines, checklists, and budget tracking documents.
- Oversee event logistics, including venue setup, decor arrangements, guest management, and itinerary adherence on the wedding day.
- Conduct site visits and walkthroughs to ensure all details are in place and potential issues are addressed proactively.
- Assist with wedding day setup, breakdown, and troubleshooting any unforeseen challenges with grace and efficiency.
- Prepare comprehensive event briefs and schedules for all stakeholders.
- Maintain organized records of client preferences, contracts, and vendor information.
- Contribute creative ideas for themes, decor, and unique guest experiences.
Required Skills
- Minimum of 2 years of experience in event planning, hospitality, or a related field, with a focus on weddings.
- Exceptional organizational and time management skills.
- Strong communication and interpersonal abilities, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Proven ability to manage multiple projects simultaneously under pressure.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a collaborative team.
- Creative flair and an understanding of current wedding trends and styles.
- Valid Kenyan driving license and ability to travel within Nairobi and surrounding areas.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Event Planning, Marketing, or a related discipline.
- Certification in Event Planning or Project Management.
- Established network of local wedding vendors and venues in Nairobi.
- Experience with event management software (e.g., Aisle Planner, HoneyBook).
- Portfolio showcasing previous event coordination work.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Opportunities for professional development and growth within a leading company.
- Dynamic and supportive work environment.
- Contribution to creating joyful and memorable life events.
- Health and wellness programs.
- Paid time off and holidays.
- Team building activities and social events.
How to Apply
Interested candidates who meet the above qualifications are encouraged to apply. Please click on the application link below to submit your comprehensive CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role at Elegant Affairs Kenya. In your cover letter, please highlight your experience with wedding coordination and your availability. We look forward to reviewing your application and potentially welcoming you to our team!