About Company
Flair Weddings & Events is a premier event planning company based in Nairobi, renowned for crafting bespoke and unforgettable experiences. With a passion for perfection and an unwavering eye for detail, we specialize in transforming dreams into spectacular realities, particularly in the realm of weddings. Our dedicated team prides itself on delivering seamless, stress-free, and truly magical events that reflect each couple’s unique love story. We operate with integrity, creativity, and a client-first approach, striving to exceed expectations and create cherished memories that last a lifetime. Joining Flair means becoming part of a dynamic, supportive, and innovative team dedicated to celebrating love and creating joy. We are committed to fostering an environment where creativity flourishes and every team member contributes to our shared success in making special moments truly extraordinary.
Job Description
We are seeking a highly creative, organized, and deeply passionate Full-Time Wedding Planner to join our esteemed team, specifically serving our growing client base in Athi River, Nairobi and its environs. This pivotal role involves overseeing all aspects of wedding planning and execution, from the initial client consultation to the meticulous post-event follow-up. The ideal candidate will possess a profound understanding of current wedding trends, exceptional project management skills, and an unwavering commitment to delivering extraordinary client experiences. You will be responsible for meticulously coordinating a diverse network of vendors, effectively managing budgets, designing captivating event aesthetics, and ensuring every single detail aligns perfectly with our clients’ unique vision. If you thrive in a fast-paced, high-energy environment, possess excellent interpersonal skills, and have a proven track record of orchestrating successful, memorable events, we invite you to help us craft magical moments for our cherished couples. This position offers a unique opportunity to contribute significantly to our brand’s reputation for excellence and innovation within the vibrant Kenyan event industry. You will be instrumental in expanding our reach within the Athi River community and beyond, building lasting relationships with clients and suppliers alike, and helping shape the most important day in many couples’ lives.
Key Responsibilities
- Conduct initial consultations with prospective clients to comprehensively understand their vision, preferences, budget, and specific requirements for their special day.
- Develop detailed wedding proposals, comprehensive timelines, and accurate budgets, ensuring strict adherence to client expectations and financial parameters.
- Source, negotiate with, and expertly manage a diverse network of vendors, including venues, caterers, florists, photographers, videographers, musicians, and officiants.
- Design and conceptualize unique wedding themes, sophisticated color palettes, and captivating décor elements, presenting visual mock-ups and mood boards to clients for approval.
- Coordinate all logistical aspects of the wedding day, including setup, teardown, guest management, transportation, and proactive crisis resolution.
- Act as the primary point of contact for clients throughout the entire planning process, providing regular updates, expert guidance, and unwavering support.
- Manage client contracts, invoices, and payment schedules in close collaboration with the finance department to ensure smooth financial operations.
- Oversee wedding rehearsals, ensuring all bridal party members, officiants, and relevant vendors are fully aware of their roles and responsibilities.
- Stay abreast of the latest industry trends, technological innovations, and best practices in wedding planning and comprehensive event management.
- Build and maintain strong, collaborative relationships with clients, vendors, and key industry partners to foster repeat business and referrals.
Required Skills
- Proven experience (minimum 3 years) as a Wedding Planner or Senior Event Coordinator, specifically in high-profile or large-scale events.
- Exceptional organizational and meticulous project management abilities with a keen eye for detail.
- Strong negotiation, communication, and highly effective vendor management skills.
- Innately creative flair and an artistic eye for aesthetics, design, and overall event ambiance.
- Excellent communication, interpersonal, and superior client relation skills with a focus on empathy.
- Proficiency in event planning software, CRM tools, and advanced Microsoft Office Suite applications.
- Demonstrated ability to work effectively under pressure, manage multiple complex projects simultaneously, and meet stringent deadlines.
- Proactive problem-solving attitude and ability to adapt quickly to unforeseen circumstances and challenges.
- Proven ability to manage and adhere to budgets effectively while maximizing value.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Management, Marketing, Business Administration, or a related field.
- Certification in Wedding Planning or Event Management from a recognized institution.
- Fluency in both Swahili and English, allowing for seamless communication with diverse clientele and vendors.
- An established and reputable network of local vendors and venues specifically within Athi River and the greater Nairobi area.
- A professional portfolio showcasing previous wedding and event projects, demonstrating creativity and execution capabilities.
Perks & Benefits
- Competitive salary package commensurate with experience and industry standards.
- Opportunity to work with a leading and highly respected name in the Kenyan wedding and event industry.
- Significant professional development and career growth opportunities within a expanding company.
- A vibrant, collaborative, and incredibly supportive team environment that fosters creativity.
- The unique opportunity to bring dreams to life and create truly memorable, once-in-a-lifetime experiences for clients.
- Flexible work arrangements during off-peak seasons to promote work-life balance.
- Performance-based bonuses and incentives for exceptional contributions and client satisfaction.
- Access to exclusive industry events, workshops, and networking opportunities.
How to Apply
Interested candidates are cordially invited to submit a comprehensive Curriculum Vitae (CV) and a compelling cover letter detailing their relevant experience, portfolio (if available), and salary expectations. Please ensure to mention “Wedding Planner Application – Athi River” in the subject line of your email to ensure proper routing. We strongly encourage applicants to highlight any specific experience working within the Athi River/Nairobi region or with similar target demographics. Kindly click on the application link below to apply for the job.