About Company
Search Consultancy is a leading UK recruitment agency, dedicated to connecting top talent with exceptional career opportunities across a diverse range of sectors. With a strong presence in Glasgow and a reputation for excellence built over 30 years, we pride ourselves on our innovative approach, commitment to client satisfaction, and supportive work environment. We believe in empowering our employees to thrive, offering extensive training and development, and embracing flexible working models that promote work-life balance. Our commitment to ethical practices and building lasting relationships has positioned us as a trusted partner for both job seekers and employers.
Job Description
Are you an organised, proactive, and detail-oriented administrative professional looking for a challenging yet rewarding remote role? Search Consultancy, a leading recruitment agency with a strong presence and an established reputation in Glasgow, is seeking a dedicated Work from Home Administrative Officer to join our dynamic and supportive team. This pivotal role will provide comprehensive administrative support to various departments, ensuring the smooth and efficient operation of our recruitment processes from a remote setting. You will be instrumental in managing critical communications, meticulously organising schedules for our consultants and clients, handling sensitive documentation with the utmost discretion, and contributing significantly to the overall success and operational efficiency of our Glasgow operations, all from the comfort and convenience of your home office.
This is an exciting opportunity for someone who thrives in a fast-paced yet collaborative environment, possesses excellent communication skills, and is adept at managing multiple priorities independently without compromising on accuracy or quality. We are looking for an individual who is not only proficient in a wide array of administrative tasks but also brings a positive attitude, a keen eye for detail, and a steadfast commitment to delivering high-quality service. Your role will be crucial in maintaining Search Consultancy’s sterling reputation for professionalism and integrity. You will actively support our recruitment consultants, enabling them to focus on connecting top talent with exceptional career opportunities across Scotland and beyond. This role demands a high degree of self-motivation, excellent problem-solving abilities, and the capacity to adapt quickly to evolving priorities within a remote team structure.
As a Work from Home Administrative Officer, you will be a key player in ensuring our remote operations run seamlessly. You will leverage modern communication tools and administrative software to manage information flow, coordinate virtual team activities, and provide seamless support across various projects. Your ability to anticipate needs, resolve issues proactively, and maintain strict confidentiality will be paramount. We are committed to fostering an inclusive and empowering remote work culture, providing you with the tools and support needed to excel in your home office environment. If you are passionate about administration and eager to make a tangible impact within a well-respected organisation, contributing to its continued growth and success from a flexible remote setup, we encourage you to apply. Join us and help shape the future of recruitment from Glasgow!
Key Responsibilities
- Manage and prioritise daily administrative tasks, including email correspondence, document management, and data entry.
- Coordinate and schedule virtual meetings, appointments, and interviews for consultants and clients.
- Prepare, proofread, and format various documents, reports, presentations, and correspondence with accuracy and attention to detail.
- Maintain and update databases and record-keeping systems, ensuring all information is current, accurate, and accessible.
- Handle confidential information with the utmost discretion and integrity, adhering to data protection regulations.
- Provide technical and logistical support for virtual events, webinars, and online collaborative sessions.
- Assist with the administrative aspects of the onboarding process for new employees or contractors.
- Conduct research and gather information as required for specific projects or tasks, presenting findings clearly.
- Act as a primary point of contact for internal and external queries, redirecting calls and emails to the appropriate personnel.
- Contribute to the continuous improvement of administrative processes and remote working best practices.
- Ensure compliance with company policies, procedures, and relevant legal requirements (e.g., GDPR).
- Order and manage office supplies (if applicable for occasional office visits) or virtual tools subscriptions.
Required Skills
- Proven experience as an Administrative Officer, Administrator, or similar role (minimum 2 years).
- Exceptional organisational and time management skills with the ability to multitask and prioritise effectively in a remote setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills, with a keen eye for detail, grammar, and professional correspondence.
- Strong ability to work independently with minimal supervision and demonstrate initiative and proactive problem-solving.
- High level of professionalism, discretion, and integrity when handling sensitive and confidential information.
- Reliable home office setup with a stable internet connection, appropriate hardware, and a dedicated, distraction-free workspace.
- Demonstrated experience with virtual communication and collaboration tools (e.g., Microsoft Teams, Zoom, Google Workspace).
- Strong data entry skills and experience with database management.
Preferred Qualifications
- SQA National Certificate, HNC, or equivalent in Business Administration or a related field.
- Experience working in a recruitment, HR, or fast-paced professional services environment.
- Familiarity with CRM systems or applicant tracking systems (ATS).
- A proactive approach to problem-solving and a willingness to learn and adapt to new technologies and processes.
- Project coordination experience in a remote capacity.
Perks & Benefits
- Competitive annual salary package commensurate with experience.
- Generous holiday allowance, promoting work-life balance.
- Flexible remote working model, offering autonomy and convenience.
- Comprehensive private healthcare scheme for you and your family.
- Company pension scheme with employer contributions.
- Access to extensive professional development, training opportunities, and continuous learning platforms.
- Employee assistance program (EAP) for confidential well-being and support services.
- Regular virtual team-building activities and social events to foster connection.
- Opportunities for career progression and advancement within a leading recruitment firm.
- Provision of necessary remote working equipment (e.g., laptop, additional monitor, headset).
How to Apply
To seize this exciting opportunity and become a part of the Search Consultancy team, please click on the application link below. Ensure your CV is up-to-date and highlights your administrative experience, proficiency in remote working, and suitability for this role. We look forward to reviewing your application!