About Company
Bibby Line Group, a dynamic and diverse business, has been a cornerstone of the UK economy for over 200 years. Headquartered in Liverpool, we operate across multiple sectors including financial services, marine services, and asset management. Our rich heritage is matched by our forward-thinking approach, embracing innovation and sustainability in all we do. We are committed to fostering a supportive and inclusive environment where our 1,300+ global employees can thrive, grow, and contribute to our ongoing success. Joining Bibby Line Group means becoming part of a legacy of excellence, driven by a passion for service and a commitment to making a positive impact. We value integrity, collaboration, and continuous improvement, empowering our teams to deliver exceptional results while maintaining a healthy work-life balance, especially in our remote-first roles.
Job Description
Are you a highly organised, proactive, and detail-oriented professional with a passion for driving operational excellence in project delivery? Bibby Line Group is seeking a dedicated Work from Home Project Operations Partner to join our dynamic team. In this pivotal remote role, you will be instrumental in supporting and optimising the operational aspects of various projects across our diverse business units. Working closely with Project Managers, senior stakeholders, and cross-functional teams, you will ensure projects run smoothly, efficiently, and in line with our strategic objectives and the high standards of a globally recognised group. This is an exciting opportunity to leverage your organisational prowess, problem-solving skills, and ability to thrive in a remote work environment to make a tangible impact on our project success, contributing directly to our operational efficiency and strategic growth.
As a Work from Home Project Operations Partner, you will serve as the essential backbone of our project execution, managing critical administrative tasks, coordinating resources effectively, monitoring progress against key performance indicators, and facilitating seamless communication to keep all moving parts aligned. Your ability to anticipate needs, proactively identify and mitigate potential roadblocks, and implement best practices will be key to ensuring timely and successful project outcomes. We are looking for someone who can fully embrace the flexibility and autonomy of remote work while maintaining high levels of productivity, engagement, and collaborative spirit with team members across various locations. This role demands exceptional self-motivation, a strong sense of ownership, and a commitment to continuous improvement. It requires a sophisticated blend of administrative expertise, sharp operational insight, and a proactive, solutions-oriented approach to problem-solving, all within the context of a robust, established, and forward-thinking organisation. You will play a crucial role in enhancing our operational efficiency and directly contribute to the overall achievement of Bibby Line Group’s strategic goals, making this an ideal role for an ambitious professional looking to grow within a diverse and impactful global company.
Key Responsibilities
- Coordinate project schedules, resources, and information to ensure seamless execution and delivery.
- Monitor project progress, track milestones, and proactively identify potential risks or deviations from plans.
- Prepare and maintain comprehensive project documentation, reports, and presentations for various stakeholders.
- Facilitate effective communication channels between project teams, stakeholders, and external partners.
- Assist with budget tracking, expense reconciliation, and procurement processes related to projects.
- Organise and schedule virtual meetings, prepare agendas, and accurately document meeting minutes and action items.
- Support Project Managers in developing and implementing project plans, strategies, and methodologies.
- Identify opportunities for process improvement and contribute to the development of operational best practices.
- Ensure compliance with company policies, industry regulations, and data privacy standards in all project activities.
- Manage and prioritise multiple tasks effectively in a fast-paced, fully remote work environment.
Required Skills
- Proven experience (minimum 3 years) in project coordination, operations, or administrative support roles.
- Excellent organisational and time management skills with a keen eye for detail and accuracy.
- Proficiency in project management software (e.g., Asana, Trello, Jira) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills, capable of interacting effectively with diverse stakeholders at all levels.
- Ability to work independently and collaboratively in a fully remote team environment with minimal supervision.
- Analytical and problem-solving abilities, with a proactive and solutions-oriented approach to challenges.
- Demonstrated ability to manage multiple priorities and meet deadlines consistently.
- Experience with virtual collaboration tools (e.g., Microsoft Teams, Zoom).
Preferred Qualifications
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Project management certification (e.g., CAPM, PRINCE2 Foundation).
- Experience working in a diversified services, maritime, or financial services industry.
- Knowledge of agile methodologies and principles.
- Previous experience in a fully remote or hybrid working model within a large organisation.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and wellness benefits package.
- Generous pension scheme with company contributions.
- Flexible remote work environment with a strong emphasis on work-life balance.
- Opportunities for professional development and continuous learning.
- 25 days annual leave plus bank holidays.
- Access to employee assistance programs and mental health support.
- Company-wide social events and team-building activities (virtual and in-person where possible).
How to Apply
To apply for this exciting Work from Home Project Operations Partner role, please click on the application link below. We look forward to reviewing your application and learning how your skills and experience align with our dynamic team at Bibby Line Group. Please ensure your CV and cover letter highlight your relevant experience and your ability to thrive in a remote operational role.