About Company
Orchestrating seamless operations and fostering a vibrant workplace culture is at the core of what we do at Career.zycto. We’re a dynamic, rapidly growing firm that believes in empowering our team members to excel. For an Office Manager, this means an environment where your organizational prowess and proactive problem-solving directly contribute to our collective success. We pride ourselves on innovation, collaboration, and maintaining a professional yet friendly atmosphere. Join us and shape the daily rhythm of an organization poised for significant growth, making a tangible impact from day one in our energetic Santa Clara location.
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Job Description
Career.zycto is seeking an exceptional and proactive Office Manager to become the central pillar of our administrative operations in Santana Row, Santa Clara. This pivotal full-time role offers a unique opportunity to shape our vibrant workplace culture, ensuring seamless daily functions and supporting our dynamic team. As the first point of contact for many, you will represent our company’s professionalism and welcoming spirit. We are looking for an organizational wizard with a keen eye for detail, a proactive problem-solver, and a natural communicator who thrives in a fast-paced, innovative environment. You will manage everything from facility operations and vendor relationships to administrative support for senior leadership, playing an indispensable role in maintaining an efficient, productive, and harmonious office. If you’re passionate about creating an organized, positive, and efficient work environment, and possess the ability to anticipate needs before they arise, then we invite you to bring your talents to Career.zycto. This is more than just a managerial position; it’s an opportunity to contribute directly to our success story, ensuring our team has everything they need to focus on delivering outstanding results. Join us and be the architect of our operational excellence.
Key Responsibilities
- Oversee general office operations, ensuring a smooth and efficient daily workflow.
- Manage office supplies inventory, order processing, and vendor relationships for services such as cleaning, catering, and IT support.
- Act as the primary point of contact for all facility-related inquiries and maintenance requests.
- Provide comprehensive administrative support to senior management, including scheduling, travel arrangements, and presentation preparation.
- Coordinate internal and external meetings, events, and conferences, including logistics, catering, and venue setup.
- Onboard new employees by preparing workspaces, coordinating IT setup, and facilitating initial introductions.
- Implement and maintain office policies and procedures to ensure a productive and safe work environment.
- Manage incoming and outgoing correspondence, including mail, packages, and email inquiries.
Required Skills
- Proven experience as an Office Manager or in a similar administrative leadership role.
- Exceptional organizational and time management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners.
- Demonstrated ability to multitask, prioritize, and manage projects effectively in a dynamic environment.
- Proactive problem-solver with a strong sense of ownership and accountability.
- Excellent interpersonal skills and a customer-service oriented mindset.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience with HRIS or CRM software.
- Familiarity with event planning and coordination.
- Previous experience in a fast-paced, high-growth company.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off and holidays.
- 401(k) retirement plan with company matching.
- Professional development opportunities and training.
- Dynamic and supportive work environment with a focus on teamwork.
- Complimentary snacks, beverages, and regular team social events.
How to Apply
Ready to be the organizational heartbeat of Career.zycto? We invite you to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and showcases your unique qualifications for this pivotal role. We look forward to reviewing your application!
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