About Company
Are you a visionary event planner seeking a platform where creativity flourishes and diverse projects come to life? Career.zycto is a dynamic force in talent acquisition and project management, dedicated to connecting exceptional professionals with exciting opportunities. We believe in empowering our partners to deliver unforgettable experiences, fostering an environment that celebrates innovation and meticulous execution. For a freelance event planner, Career.zycto offers unparalleled flexibility, a supportive network, and access to a diverse portfolio of clients ranging from intimate weddings to large-scale corporate galas across Montego Bay. Join us and transform your passion into impactful, memorable events.
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Job Description
Career.zycto is actively seeking a highly skilled and passionate freelance Event Planner specializing in both wedding and corporate events to join our dynamic network of professionals. This is an incredible opportunity for a detail-oriented, creative, and experienced individual to partner with a company dedicated to excellence in project execution and talent matching. If you thrive on bringing visions to life, managing intricate details with finesse, and delivering exceptional experiences, we want to hear from you.
As a freelance Event Planner, you will be responsible for conceptualizing, planning, and executing a wide array of events, from romantic, bespoke weddings that reflect each couple’s unique story, to sophisticated corporate functions that elevate brands and achieve strategic objectives. Your expertise will be crucial in every stage of event management, from initial client consultations and budget development to vendor selection, on-site coordination, and post-event analysis. We are looking for someone who can seamlessly transition between the intimate world of weddings and the professional realm of corporate events, demonstrating versatility and a deep understanding of each sector’s specific demands and nuances.
This role demands not only creativity and organizational prowess but also exceptional client relationship management skills. You will be the primary point of contact for clients, ensuring their needs are met, expectations are exceeded, and their event journey is smooth and stress-free. Your ability to communicate effectively, negotiate skillfully, and problem-solve proactively will be paramount to your success. With Career.zycto, you’ll gain access to a diverse portfolio of exciting projects, allowing you to continually challenge your skills and expand your professional network within the vibrant Montego Bay events landscape. If you’re ready to take on exciting projects and make a tangible impact, this freelance role offers the autonomy and support to truly shine.
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Key Responsibilities
- Conduct initial consultations with clients to understand their vision, objectives, and budget for weddings or corporate events.
- Develop comprehensive event proposals, including themes, concepts, décor, catering, entertainment, and logistics.
- Create and manage detailed event timelines, budget spreadsheets, and vendor contracts.
- Source, negotiate with, and manage relationships with a diverse range of vendors (venues, caterers, photographers, florists, entertainers, etc.).
- Oversee all logistical arrangements, including site selection, layout, equipment rentals, transportation, and accommodation if required.
- Provide expert guidance and creative solutions throughout the planning process to ensure client satisfaction.
- Manage event setup, execution, and breakdown, ensuring all elements align with the event plan and client expectations.
- Act as the primary on-site coordinator, meticulously managing event flow and addressing any issues promptly.
- Conduct post-event evaluations, gather feedback, and provide recommendations for future improvements.
Required Skills
- Minimum of 3 years of proven experience in event planning, with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational and project management skills, capable of handling multiple events simultaneously.
- Proficiency in budget management, financial tracking, and vendor negotiation.
- Superior communication, interpersonal, and client relationship management abilities.
- Strong problem-solving skills and the ability to remain calm and effective under pressure.
- Familiarity with event planning software and tools (e.g., Asana, Trello, Google Workspace).
- A keen eye for detail, creativity, and a passion for delivering memorable experiences.
- Ability to work independently and as part of a collaborative team when required.
Preferred Qualifications
- Certification in Event Management (e.g., Certified Meeting Professional – CMP, Certified Special Events Professional – CSEP).
- Established network of local vendors and venues in Montego Bay and surrounding areas.
- Experience with luxury event planning and high-profile clientele.
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Proficiency in additional languages relevant to the local tourism market.
Perks & Benefits
- Flexible work schedule and autonomy over project selection.
- Access to a diverse range of exciting and challenging event projects.
- Opportunities for professional growth and skill development.
- Competitive project-based fees commensurate with experience and project scope.
- Networking opportunities within a dynamic professional community.
- Supportive partnership with a company committed to your success.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume, cover letter detailing their relevant experience, and a portfolio showcasing their past wedding and corporate event successes. Please highlight your specific experience in both event types within your application.
