About Company
Empowering careers and fostering growth, Career.zycto is a dynamic force in human capital solutions. We connect talent with opportunity, helping individuals thrive and organizations succeed through strategic recruitment and robust HR consulting. Our mission is to build exceptional teams and cultivate environments where everyone can reach their full potential. For an Administrative Coordinator, joining our back-office team means becoming the linchpin of our operational efficiency. You’ll find a supportive, fast-paced atmosphere where your organizational skills and attention to detail directly contribute to our mission of excellence, driving our internal success as we empower others externally.
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Job Description
Career.zycto is seeking a highly organized and proactive Administrative Coordinator to join our dedicated back-office team in Lakeview Heights, Camden. In this pivotal role, you will be the backbone of our operational efficiency, providing comprehensive administrative support across various departments. You will be instrumental in ensuring the smooth daily functioning of our office, allowing our client-facing teams to focus on delivering exceptional service. This position demands a meticulous individual with a keen eye for detail, excellent communication skills, and a proven ability to manage multiple tasks simultaneously. If you thrive in a supportive yet fast-paced environment and are passionate about contributing to a company’s success through exceptional organizational skills, we encourage you to apply. This role offers the opportunity to develop broad administrative expertise within a growing human resources and recruitment firm, directly impacting our ability to serve our clients and internal teams effectively.
Key Responsibilities
- Manage and organize physical and electronic files, records, and databases with high accuracy.
- Schedule and coordinate internal and external meetings, appointments, and travel arrangements for staff.
- Prepare, proofread, and format various documents, reports, presentations, and correspondence.
- Oversee office supply inventory, order new supplies as needed, and coordinate equipment maintenance.
- Assist with data entry, information retrieval, and maintaining up-to-date records in company systems.
- Process incoming invoices, expense reports, and manage petty cash in adherence to company policies.
- Handle incoming and outgoing communications, including mail, emails, and phone calls, directing inquiries appropriately.
- Provide general administrative support to various internal departments, including HR, Finance, and Operations.
- Maintain strict confidentiality of sensitive company and employee information.
- Support logistics for new employee onboarding and offboarding processes.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills with a proven ability to prioritize.
- Strong written and verbal communication abilities.
- High level of accuracy and meticulous attention to detail.
- Demonstrated ability to manage multiple tasks and projects simultaneously under deadlines.
- Proactive problem-solving skills and a can-do attitude.
- Discretion and unwavering ability to handle confidential and sensitive information.
- Experience with standard office equipment (printers, scanners, multi-line phone systems).
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Previous experience working in a recruitment, HR, or professional services environment.
- Familiarity with CRM or HRIS systems.
- Experience with basic accounting software or expense management tools.
- Certification in Office Administration or Secretarial Studies.
Perks & Benefits
- Competitive annual salary and potential for performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off, including vacation, sick leave, and company holidays.
- 401(k) retirement plan with robust company matching contributions.
- Opportunities for professional development, training, and continuous learning.
- A collaborative, supportive, and engaging work environment.
- Employee assistance program for personal and professional support.
- Access to modern office facilities conveniently located in Lakeview Heights, Camden.
How to Apply
To apply for this exciting opportunity, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Click on the application link below to proceed with your application.
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