About Company
Are you an administrative wizard seeking a dynamic environment where your organizational prowess truly shines? At Career.zycto, we empower businesses by connecting them with top talent, fostering growth and efficiency. We believe a strong administrative backbone is crucial to our success and that of our clients. Join a collaborative team where your meticulous attention to detail and proactive support will directly contribute to seamless operations and a positive workplace culture. Career.zycto offers a supportive and engaging atmosphere, perfect for an Administrative Assistant looking to make a significant impact and grow professionally.
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Job Description
Career.zycto is seeking a highly organised and proactive Administrative Assistant to join our vibrant team in Rowley Regis, Birmingham. This pivotal role is perfect for someone passionate about maintaining an efficient, well-organised office environment, ensuring smooth daily operations and meticulous record-keeping. You will be the central pillar for office coordination, providing indispensable support to our management and team members.
Your day-to-day will involve a diverse range of tasks, from managing incoming communications and scheduling appointments to preparing essential documents and presentations. A core component of this role is the precise handling of our filing and records management systems, both digital and physical. We rely on our Administrative Assistant to ensure all documentation is accurately categorised, easily retrievable, and compliant with data protection policies. This position demands exceptional attention to detail, a strong work ethic, and the ability to multitask effectively in a fast-paced setting. You’ll be instrumental in creating a positive and productive workspace, impacting our team’s ability to focus on strategic initiatives by handling the administrative load with grace and efficiency. If you thrive on bringing order to complexity and are dedicated to supporting a high-performing team, we encourage you to apply and contribute to Career.zycto’s ongoing success. This is more than just an administrative role; it’s an opportunity to be at the heart of our operations, ensuring everything runs like clockwork.
Key Responsibilities
- Manage and maintain efficient filing systems, both digital and physical, ensuring accuracy and easy retrieval of documents.
- Handle incoming and outgoing correspondence, including emails, phone calls, and postal mail.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members and management.
- Prepare and format various documents, reports, presentations, and spreadsheets with precision.
- Maintain office supplies inventory, place orders, and ensure the office is well-stocked and organised.
- Assist with basic bookkeeping tasks and expense report preparation as required.
- Support HR-related administrative tasks, such as onboarding documentation and record updates.
- Oversee general office upkeep, ensuring a tidy, professional, and welcoming environment.
- Act as the primary point of contact for visitors and external inquiries, directing them appropriately.
- Assist with data entry and maintain accurate databases and client records.
- Contribute to ad-hoc projects and assignments to support the broader team's objectives.
Required Skills
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication abilities.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- High level of accuracy and attention to detail in all tasks.
- Ability to work independently and as part of a team.
- Proactive and resourceful approach to problem-solving.
- Excellent interpersonal skills.
Preferred Qualifications
- A formal qualification in Business Administration or a related field.
- Experience with various office management software or CRM systems.
- Familiarity with data protection regulations (e.g., GDPR).
- Experience in a fast-paced recruitment or professional services environment.
Perks & Benefits
- Competitive salary package.
- Generous annual leave allowance.
- Opportunities for professional development and training.
- Collaborative and supportive work environment.
- Pension scheme contribution.
- Modern office facilities in a convenient location.
- Team-building events and social activities.
How to Apply
If you are a highly organised and dedicated individual looking to make a significant impact in a dynamic professional services environment, we encourage you to apply. Please click on the link below to submit your application directly. We look forward to reviewing your qualifications.
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