About Company
Seeking a dynamic environment where your organizational prowess truly makes a difference? Career.zycto is a rapidly growing professional services firm, committed to fostering an inclusive and supportive workplace culture. We value precision, efficiency, and proactive contributions from every team member. For an Administrative Officer, this means being at the heart of our operational success, providing essential support that underpins our client-focused objectives. Join us and experience a place where your meticulous attention to detail and dedication to robust record-keeping are not just appreciated, but critical to our collective growth and reputation.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Administrative Officer with a strong background in clerical duties and records management to join our vibrant team in Beau Bassin-Rose Hill. This pivotal role is essential for maintaining the smooth and efficient operation of our office, ensuring that all administrative processes, documentation, and records are managed with precision and integrity. As an Administrative Officer, you will be the backbone of our operational support, playing a crucial role in managing information flow, scheduling, and general office administration. Your proactive approach and ability to handle multiple tasks will directly contribute to our team’s productivity and client satisfaction.
Your responsibilities will span from managing our critical document archives, both physical and digital, to assisting with office procurement and supporting various departments with their administrative needs. This position requires someone who is not only adept at clerical tasks but also possesses excellent communication skills, a problem-solving mindset, and the ability to work independently while being a collaborative team player. We are looking for an individual who is passionate about creating and maintaining an organized, efficient, and professional office environment. If you thrive in a structured setting, possess a keen eye for detail, and are committed to maintaining high standards of data accuracy and confidentiality, then Career.zycto offers a challenging yet rewarding opportunity for you to grow your career and make a tangible impact on our success.
Key Responsibilities
- Manage and maintain comprehensive physical and digital record-keeping systems, ensuring accuracy, accessibility, and confidentiality.
- Perform general clerical duties including photocopying, scanning, mailing, and filing.
- Draft, proofread, and format various documents, reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails, phone calls, and postal mail, directing inquiries to appropriate personnel.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff as required.
- Assist with office supply inventory management, procurement, and liaise with vendors.
- Support HR and Finance departments with administrative tasks, such as onboarding documentation or expense report processing.
- Ensure compliance with company policies and procedures related to document management and data protection.
- Prepare agendas for meetings and take accurate minutes when necessary.
- Contribute to maintaining a clean, organized, and professional office environment.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Proven experience in records management and clerical duties.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication abilities in English.
- High level of accuracy and attention to detail.
- Ability to maintain strict confidentiality of sensitive information.
- Problem-solving skills and a proactive approach to tasks.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Familiarity with various office management software and digital archiving systems.
- Experience working in a professional services or corporate environment.
- Ability to communicate effectively in French (Mauritian Creole is a plus).
Perks & Benefits
- Competitive salary package and performance bonuses.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Convenient office location with access to public transport.
- Paid annual leave and public holidays.
- Employee recognition programs.
How to Apply
Ready to bring your exceptional organizational skills to Career.zycto? We encourage all qualified candidates to apply by submitting their resume and a cover letter detailing their relevant experience. Please click on the application link below to proceed with your submission.
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