About Company
Passionate about fostering professional growth and innovation? Career.zycto is a dynamic force in human capital development, dedicated to empowering individuals and organizations through exceptional learning experiences. We believe that robust training programs are the bedrock of success, driving both individual career trajectories and overall business performance. For a Training Coordinator, this means joining a vibrant team where your organizational prowess and commitment to seamless learning logistics will directly impact hundreds of professionals. You’ll thrive in an environment that values structure, creativity, and the power of well-executed educational initiatives.
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Job Description
Career.zycto is seeking a highly organized and proactive Training Coordinator to join our vibrant team in Haji Lane, Singapore. This is a unique opportunity for an individual who excels in a dynamic environment and values work-life integration, as this role offers a flexible schedule while maintaining a full-time commitment. As our Training Coordinator, you will be the linchpin in ensuring the smooth and efficient delivery of our diverse range of training programs. You will play a critical role in scheduling, logistics, resource management, and participant communication, directly contributing to the high-quality learning experience we promise our clients and internal teams.
Your day-to-day will involve a blend of administrative excellence and strategic planning. From coordinating complex schedules across multiple trainers and venues to managing training materials and technology setups, your attention to detail will be paramount. We are looking for someone who can anticipate needs, troubleshoot challenges on the fly, and maintain a calm, professional demeanor under pressure. This role demands exceptional communication skills, as you will be the primary point of contact for participants, trainers, and vendors. You’ll manage registrations, send timely reminders, collect feedback, and ensure all pre and post-training activities are completed seamlessly.
Embracing a flexible schedule means you’ll have the autonomy to structure your work within agreed parameters, allowing for a better personal balance while ensuring all operational requirements are met. This isn’t just a coordination role; it’s a chance to shape the efficiency and success of our educational initiatives, making a tangible impact on professional development within Singapore and beyond. If you are passionate about learning, possess an impeccable organizational flair, and thrive in an environment where your contributions are valued, we encourage you to apply and help us continue to deliver world-class training experiences.
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Key Responsibilities
- Coordinate and schedule all training programs, workshops, and events, ensuring optimal use of resources and time.
- Manage logistical arrangements for training sessions, including venue booking, equipment setup, catering, and material preparation.
- Act as the primary point of contact for trainers, participants, and vendors regarding training inquiries and logistics.
- Oversee participant registration, attendance tracking, and communication, including sending invitations, reminders, and follow-up information.
- Prepare, distribute, and manage training materials, ensuring they are current, accurate, and readily available.
- Administer pre- and post-training surveys and evaluations, compiling feedback to assess program effectiveness.
- Maintain and update the learning management system (LMS) or training databases with accurate course information and participant records.
- Manage training budgets, process invoices, and track expenses related to program delivery.
- Support the development and improvement of training processes and documentation.
- Collaborate with internal teams to identify training needs and contribute to curriculum planning.
Required Skills
- Minimum 2-3 years of experience in a coordination or administrative role, preferably within a training, HR, or event management context.
- Exceptional organizational and time management skills with a proven ability to multitask and prioritize effectively.
- Strong verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software/systems.
- Demonstrated ability to work independently and as part of a team.
- Excellent problem-solving abilities and a proactive approach to challenges.
- High level of attention to detail and accuracy.
Preferred Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Education, or a related field.
- Experience with Learning Management Systems (LMS) or other training management software.
- Familiarity with adult learning principles and training methodologies.
- Ability to adapt to changing priorities and tight deadlines in a fast-paced environment.
- Experience coordinating events in a diverse, international setting.
Perks & Benefits
- Competitive salary and benefits package.
- Flexible work schedule to support work-life balance.
- Opportunity for professional development and continuous learning.
- Vibrant and supportive team environment.
- Access to a wide range of training programs and resources.
- Convenient location in the heart of Haji Lane with easy access to public transport and amenities.
How to Apply
If you are a highly organized individual with a passion for facilitating engaging learning experiences, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role at Career.zycto.
