About Company
Hardy Diagnostics is a leading manufacturer and distributor of microbiology products for the diagnosis of infectious diseases. Founded in 1980 in Santa Maria, California, our mission is to provide innovative solutions that help clinical, industrial, and research laboratories succeed in their vital work. We are a global company with a local heart, committed to quality, customer service, and the well-being of our employees. We foster a collaborative and supportive environment where dedication and innovation are celebrated.
Job Description
Are you a highly organized, self-motivated administrative professional seeking a dynamic remote opportunity that offers flexibility to balance your professional and personal life? Hardy Diagnostics, a leading manufacturer and distributor of microbiology products for clinical, industrial, and research laboratories, is seeking a dedicated Remote Administrative Coordinator to join our growing team. Based in Santa Maria, California, this full-time position allows you to contribute significantly to our operational efficiency from the comfort of your home office, while enjoying the benefits of a flexible work schedule. This is an exceptional opportunity for an individual who thrives in a virtual environment, possesses impeccable organizational skills, and is adept at managing diverse administrative tasks with a keen eye for detail.
In this crucial role, you will serve as a central point of contact and support for various departments across Hardy Diagnostics, ensuring seamless communication and streamlined workflows. You will be instrumental in managing schedules, preparing documents, coordinating meetings, handling correspondence, and maintaining digital filing systems. Your ability to anticipate needs, problem-solve proactively, and maintain confidentiality will be paramount to your success. We are looking for someone who can independently prioritize tasks, manage multiple projects simultaneously, and contribute to a positive and productive work environment, even from a distance. While the role is remote, a strong connection to our Santa Maria, California roots and our mission to provide innovative diagnostic solutions will be a key part of your integration into our company culture. We value individuals who are not only efficient but also adaptable, quick learners, and excellent communicators. This position demands a high level of responsibility and autonomy, offering a rewarding career path for those committed to excellence in administrative support.
You will be a linchpin in ensuring that our internal operations run smoothly, providing essential support that empowers our teams to focus on their core competencies, whether in research, production, or customer service. The ideal candidate will leverage modern communication and collaboration tools to foster strong working relationships with colleagues, regardless of geographical distance. This role requires a professional who is comfortable with technology, eager to learn new systems, and committed to continuously improving administrative processes. Your contribution will directly impact our ability to maintain high standards of quality and efficiency in delivering critical diagnostic products globally. If you are passionate about administrative excellence and ready to thrive in a remote, flexible, yet highly impactful role, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative support to various departments and team members.
- Manage and maintain calendars, schedule meetings, and coordinate travel arrangements as needed.
- Prepare, edit, and format documents, presentations, and reports with accuracy and attention to detail.
- Organize and maintain digital and physical filing systems, ensuring easy retrieval of information.
- Handle incoming and outgoing correspondence, including emails and calls, with professionalism and discretion.
- Facilitate communication between internal teams and external stakeholders.
- Assist with special projects and initiatives as assigned, demonstrating proactive problem-solving.
- Process invoices, expense reports, and other financial documents in compliance with company procedures.
- Order and maintain office supplies, even for remote setups, ensuring seamless operations.
Required Skills
- Proven experience as an Administrative Coordinator, Administrator, or similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Microsoft Teams, Zoom).
- Exceptional organizational and time management skills, with the ability to prioritize tasks independently.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Demonstrated ability to work effectively in a remote, self-directed environment.
Preferred Qualifications
- Associate’s or Bachelor's degree in Business Administration or a related field.
- Experience with enterprise resource planning (ERP) systems or customer relationship management (CRM) software.
- Familiarity with the biotechnology or medical device industry.
- Experience in project coordination or management support.
- Bilingual abilities (English/Spanish).
Perks & Benefits
- Competitive hourly wage with opportunities for growth.
- Flexible full-time work schedule.
- Fully remote work model, allowing for work-life balance.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off (vacation, sick leave, holidays).
- Opportunities for professional development and continuous learning.
- Employee assistance program.
How to Apply
Interested candidates are encouraged to click on the application link below to visit our careers page. Please search for relevant administrative roles or express your general interest in joining Hardy Diagnostics. We look forward to reviewing your qualifications and learning how you can contribute to our team.