About Company
Grant Thornton LLP is a leading Canadian accounting and advisory firm providing audit, tax, and advisory services to private and public organizations. With a commitment to quality and integrity, we help clients navigate complex business challenges, grow their enterprises, and achieve their strategic objectives. Our Guildwood office, a vital part of our Toronto operations, serves a diverse client base across various sectors, focusing on delivering exceptional service with a personal touch. We pride ourselves on fostering a collaborative and inclusive culture where our people can thrive, develop their skills, and make a meaningful impact. At Grant Thornton, we believe in supporting our employees’ well-being and professional growth, offering opportunities to work with innovative tools and a team of dedicated professionals.
Job Description
Are you a highly organized and detail-oriented professional with a passion for precision and a knack for managing critical information? Grant Thornton LLP in Guildwood, Toronto, is seeking an Audit Documentation Coordinator to join our dynamic team. This pivotal role is essential for maintaining the integrity and efficiency of our audit processes, ensuring all documentation is meticulously organized, compliant, and readily accessible. In this position, you will be instrumental in supporting our audit teams by coordinating the collection, storage, and retrieval of audit-related materials, playing a key role in our commitment to audit quality and client service excellence.
We understand the importance of work-life balance, which is why this full-time position offers flexible hours, allowing you to tailor your schedule to better suit your personal commitments while meeting professional demands. This flexibility supports a healthy work environment and empowers our team members to perform at their best. As an Audit Documentation Coordinator, you will be at the heart of our operations, acting as a crucial link between various audit engagement teams, clients, and regulatory standards. Your keen eye for detail will ensure that all documentation adheres to established firm policies and professional standards, safeguarding the quality and defensibility of our audit work. This role is not just about filing; it’s about being a guardian of information, a facilitator of efficiency, and a contributor to the overall success of our firm.
Beyond the day-to-day coordination, you will have the opportunity to interact with various levels of staff, develop a deeper understanding of audit methodologies, and contribute to process improvements within our documentation framework. Grant Thornton is committed to continuous learning and professional development, providing a supportive environment where you can enhance your skills and grow your career. If you are looking for a role where your organizational prowess is valued, your contributions are recognized, and you can enjoy a degree of flexibility, we encourage you to apply and become a vital part of our Guildwood team.
Key Responsibilities
- Manage and maintain a comprehensive and organized system for audit workpapers, client files, and other critical documentation, both physical and electronic.
- Ensure all audit documentation complies with firm policies, professional standards (e.g., CAS, PCAOB), and regulatory requirements.
- Coordinate the timely collection of client information and supporting documents from various sources.
- Assist audit teams in retrieving and archiving documentation efficiently, responding to requests promptly.
- Perform quality control checks on documentation to identify and rectify discrepancies, missing information, or formatting issues.
- Facilitate the secure sharing of sensitive information with authorized personnel, adhering to strict confidentiality protocols.
- Support the preparation for internal and external quality reviews by organizing and presenting required documentation.
- Identify opportunities for process improvement in documentation management and contribute to the implementation of best practices.
- Provide administrative support to audit partners and managers as needed, relating to documentation matters.
- Stay updated on relevant changes in audit standards, firm policies, and technology related to documentation management.
Required Skills
- Minimum 2 years of experience in an administrative, documentation control, or audit support role, preferably within an accounting firm or financial services environment.
- Exceptional organizational skills with a meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with document management systems.
- Strong verbal and written communication skills to interact effectively with colleagues and clients.
- Ability to work independently and as part of a team, managing multiple priorities in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Demonstrated problem-solving abilities and a proactive approach to tasks.
Preferred Qualifications
- Post-secondary education in Business Administration, Accounting, or a related field.
- Experience with audit software (e.g., CaseWare, ProSystem fx Engagement) or similar professional services applications.
- Knowledge of Canadian Auditing Standards (CAS) or other relevant audit frameworks.
- Previous experience in a role requiring strict adherence to compliance standards.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off and holiday schedule.
- Flexible work hours to promote work-life integration.
- Opportunities for professional development, training, and career advancement.
- Access to a mentorship program and internal learning resources.
- Employee assistance program for personal and professional support.
- Collaborative and supportive team environment.
- Modern office facilities with easy access via public transit.
How to Apply
Ready to make your mark at a leading advisory firm? We invite you to explore career opportunities with Grant Thornton LLP. Please visit our careers page via the link below and search for ‘Audit’ or ‘Administrative’ roles to submit your application. Be sure to highlight your relevant experience as an Audit Documentation Coordinator in your cover letter and resume, emphasizing your organizational skills and commitment to quality. We look forward to reviewing your application!