About Company
Are you seeking a dynamic environment where your organizational prowess truly shines? Career.zycto offers a unique opportunity for an Administrative Coordinator to become the heartbeat of our operations in Binbrook. We’re a forward-thinking human resources firm, dedicated to fostering growth for both our clients and our internal team. Here, your meticulous attention to detail and proactive approach will directly contribute to our efficiency and success. We believe in empowering our staff with the tools and flexibility needed to thrive, recognizing that a supportive structure is key to exceptional performance and personal development. Join us and shape your professional journey.
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Job Description
Career.zycto is actively seeking an exceptionally organized and proactive Administrative Coordinator to join our vibrant team in Binbrook, Hamilton. This role offers the unique advantage of flexible hours, allowing you to tailor your work schedule while ensuring seamless support for our daily operations. As the Administrative Coordinator, you will be the linchpin of our office, providing essential administrative and operational support that enables our consultants and leadership team to focus on strategic initiatives. Your ability to manage multiple tasks, prioritize effectively, and maintain a high level of discretion will be critical to your success. We are looking for an individual who thrives in a dynamic environment, possesses excellent communication skills, and is passionate about contributing to a positive and productive workplace culture. This is more than just an administrative role; it’s an opportunity to significantly impact our team’s efficiency and client satisfaction, driving the smooth execution of our human resources services. You will be instrumental in maintaining our high standards of professionalism and organization, ensuring every interaction and internal process runs without a hitch. If you are a self-starter with a keen eye for detail and a desire to contribute meaningfully to a growing organization, we encourage you to apply.
Key Responsibilities
- Manage and maintain office calendars, including scheduling appointments, meetings, and conferences for multiple team members.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Organize and maintain physical and electronic filing systems, ensuring information is readily accessible and secure.
- Coordinate travel arrangements and accommodations for staff as needed, managing itineraries and expense reports.
- Serve as the primary point of contact for internal and external inquiries, directing calls and messages appropriately.
- Assist with onboarding new employees by preparing necessary documentation and setting up workspaces.
- Handle office supplies inventory, placing orders, and ensuring cost-effective procurement.
- Process invoices, track expenses, and assist with basic bookkeeping tasks in coordination with the finance department.
- Support the planning and execution of company events, meetings, and internal team activities.
- Undertake special projects and other administrative duties as assigned, demonstrating adaptability and initiative.
Required Skills
- Minimum 3 years of proven experience in an administrative support role.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Strong written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Excellent interpersonal skills and a professional demeanor.
- Ability to work independently with minimal supervision and as part of a team.
Preferred Qualifications
- Post-secondary education in Office Administration, Business Management, or a related field.
- Experience with CRM software or project management tools.
- Familiarity with human resources practices or a professional services environment.
- Proven ability to adapt to new technologies and processes quickly.
- Previous experience in a role requiring flexible scheduling.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Flexible working hours to promote work-life balance.
- Comprehensive health and dental benefits package.
- Opportunities for professional development and continuous learning.
- Collaborative and supportive team environment.
- Modern office space with convenient access in Binbrook.
- Paid time off and holiday benefits.
How to Apply
Interested candidates are encouraged to submit their resume and a compelling cover letter outlining their qualifications and experience for this role. Please click on the link below to apply for the job.
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