About Company
Career.zycto is at the forefront of connecting talent with opportunity across diverse sectors. For an Administrative Coordinator, this means a dynamic environment where your organizational prowess directly impacts our operational excellence and client satisfaction. We empower our team members with the flexibility and resources needed to thrive, fostering a supportive culture that values precision, proactive problem-solving, and continuous professional growth. Join us and contribute to a team that truly makes a difference.
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Job Description
Are you a highly organized, proactive, and adaptable individual looking for a role that offers flexibility in your work schedule? Career.zycto is seeking an exceptional Administrative Coordinator to join our vibrant team in Singapore. This pivotal role is designed for someone who thrives in a fast-paced environment and can expertly manage multiple administrative tasks with precision and a positive attitude. While this is a full-time position, we understand the importance of work-life balance and are committed to offering flexible working hours to accommodate personal commitments, allowing you to craft a schedule that works best within our operational needs.
As our Administrative Coordinator, you will be the backbone of our daily operations, providing essential support to various departments and ensuring the smooth flow of information and processes. Your day will involve everything from managing calendars and coordinating meetings to preparing reports and handling general office administration. We are looking for a detail-oriented professional who can anticipate needs, solve problems creatively, and maintain a high level of confidentiality and discretion. You’ll be instrumental in creating an efficient and welcoming office environment, collaborating closely with colleagues, and contributing to a culture of excellence.
This role offers a unique opportunity to grow your administrative career within a forward-thinking company that values innovation and employee well-being. If you are passionate about organization, possess excellent communication skills, and are eager to contribute to a company’s success while enjoying the benefits of flexible scheduling, we encourage you to apply. We are dedicated to supporting your professional development and providing a supportive workspace where your contributions are recognized and celebrated. Come make an impact with Career.zycto!
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Key Responsibilities
- Manage and maintain executive and team calendars, scheduling appointments, meetings, and events.
- Organize and coordinate internal and external meetings, including preparing agendas, minutes, and necessary documentation.
- Handle incoming communications (emails, calls, mail) efficiently, directing inquiries to the appropriate personnel.
- Prepare, edit, and format various documents, reports, presentations, and correspondence with high accuracy.
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of information.
- Assist with office supply inventory management, ordering, and vendor coordination.
- Support HR and recruitment activities, such as onboarding new employees and scheduling interviews.
- Coordinate travel arrangements and accommodations for staff as required.
- Process invoices, expense reports, and other financial documentation with attention to detail.
- Contribute to ad-hoc projects and assignments as needed to support overall business objectives.
Required Skills
- Proven experience in an administrative support role, preferably as an Administrative Coordinator or Executive Assistant.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills in English.
- Strong interpersonal skills with the ability to interact professionally with all levels of staff and external stakeholders.
- High level of discretion and ability to handle confidential information.
- Problem-solving aptitude and proactive approach to task management.
Preferred Qualifications
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Experience with project management software or CRM systems.
- Familiarity with local Singaporean business practices and protocols.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Flexible working hours to promote work-life balance.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and continuous learning.
- A supportive and collaborative team environment.
- Modern office located near public transport and amenities.
How to Apply
Interested candidates are invited to click on the application link below to submit their resume and a cover letter detailing their relevant experience and availability for flexible hours. We look forward to reviewing your application.
