About Company
Are you an organizational maestro looking for a dynamic role where your skills shine? Career.zycto is a rapidly growing consulting firm specializing in talent acquisition solutions across diverse industries. We thrive on innovation, collaboration, and a commitment to empowering both our clients and our internal team. Our vibrant work environment is designed to foster professional growth and provide a supportive foundation for individuals to excel. We understand the importance of work-life balance, which is why we value flexibility and efficiency. Join us and contribute your administrative prowess to a team that makes a real impact daily, helping shape the future of careers.
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Job Description
Career.zycto is seeking a highly organized and proactive Administrative Coordinator with a keen eye for detail to join our dynamic team in Forest Heights, Kitchener. This full-time role offers flexible hours, recognizing the importance of work-life integration while ensuring our operations run smoothly and efficiently. As the Administrative Coordinator, you will be the backbone of our administrative functions, providing essential support to our management team and contributing significantly to the overall productivity and success of our firm. You will play a pivotal role in managing office logistics, coordinating schedules, handling communications, and maintaining critical documents, all while adapting to a flexible work environment that prioritizes results.
This position demands an individual who thrives in a fast-paced setting, possesses exceptional multitasking abilities, and can anticipate needs before they arise. You will be instrumental in ensuring seamless day-to-day operations, from organizing complex calendars to preparing impactful presentations and reports. Your ability to communicate clearly and professionally, both internally and externally, will be key to fostering strong relationships and maintaining our professional image. We are looking for someone who takes initiative, is resourceful, and is comfortable working independently while also collaborating effectively with various departments. If you are passionate about creating efficient systems, enjoy a varied workload, and are looking for a role where your organizational talents are truly valued, we encourage you to apply. This is an exciting opportunity to grow with a forward-thinking company that values its employees and offers a supportive, flexible work culture.
Key Responsibilities
- Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements for senior staff.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Serve as the primary point of contact for internal and external inquiries, directing calls and emails to appropriate personnel.
- Maintain an organized filing system, both physical and digital, ensuring easy retrieval of essential documents.
- Assist with data entry, database management, and updating company records to ensure accuracy and completeness.
- Coordinate office supplies inventory, place orders, and manage vendor relationships to ensure a well-stocked and functional workspace.
- Process invoices, expense reports, and other financial documents in a timely and accurate manner.
- Provide administrative support for special projects and events, including research, planning, and execution.
- Facilitate internal communication by preparing newsletters, announcements, and meeting minutes.
- Ensure the office environment is welcoming, professional, and equipped for daily operations, including light reception duties.
Required Skills
- Proven administrative support experience, preferably in a professional office environment.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of accuracy and attention to detail.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Resourcefulness and problem-solving aptitude.
Preferred Qualifications
- Post-secondary education in Office Administration, Business, or a related field.
- Experience with CRM software or project management tools.
- Previous experience in a consulting or human resources environment.
- Familiarity with virtual communication and collaboration platforms.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health and dental benefits package.
- Flexible work arrangements to support work-life balance.
- Opportunities for professional development and career growth.
- A supportive, inclusive, and dynamic team culture.
- Paid time off and holidays.
How to Apply
If you are a highly organized and motivated individual looking to contribute your administrative expertise to a growing team, we encourage you to apply! Please click on the application link below to submit your resume and cover letter, outlining your relevant experience and why you are a great fit for Career.zycto.
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