About Company
Are you an organizational maestro seeking a dynamic role with adaptable hours? At Career.zycto, we champion efficiency, innovation, and a supportive culture where your contributions truly matter. We’re a forward-thinking firm in the heart of Yaletown, committed to fostering an environment where work-life balance is not just a buzzword, but a reality. For an Administrative Coordinator, this means a chance to thrive, grow, and shape your schedule while playing a pivotal role in our daily operations and overall success.
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Job Description
Career.zycto is actively seeking an enthusiastic and highly organized Administrative Coordinator to join our vibrant team in Yaletown, Vancouver. This unique opportunity offers flexible hours, allowing you to balance professional excellence with personal commitments. As a key member of our administrative staff, you will be instrumental in ensuring the smooth and efficient operation of our office. You’ll be the central point of contact for various internal and external stakeholders, managing a diverse range of administrative tasks with precision and a proactive approach.
This role demands exceptional communication skills, meticulous attention to detail, and a resourceful mindset. You will be responsible for streamlining workflows, supporting various departments, and contributing to a positive and productive work environment. We are looking for someone who thrives in a fast-paced setting, can adapt quickly to changing priorities, and possesses a genuine passion for administrative excellence. If you are a self-starter with a knack for organization and a desire for a role that offers flexibility, we encourage you to apply and become a vital part of the Career.zycto family.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
- Act as a primary point of contact for internal and external communications, including answering phones and managing emails.
- Oversee office supply inventory and place orders as needed, ensuring cost-effectiveness.
- Assist with onboarding new employees, including preparing workstations and necessary documentation.
- Handle confidential information with discretion and integrity.
- Coordinate travel arrangements and accommodations for staff as required.
- Support various departments with administrative tasks and special projects.
- Process invoices, expense reports, and other financial documentation.
Required Skills
- Proven experience as an Administrative Coordinator, Office Manager, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and planning skills with meticulous attention to detail.
- Ability to prioritize tasks and manage time effectively in a dynamic environment.
- Proactive problem-solving abilities and a strong sense of initiative.
- High level of professionalism and discretion when handling sensitive information.
- Demonstrated ability to work independently and as part of a team.
Preferred Qualifications
- Post-secondary education in Business Administration or a related field.
- Experience with office management software (e.g., SharePoint, Asana, Trello).
- Familiarity with CRM systems and data management.
- Previous experience in a fast-paced professional services environment.
Perks & Benefits
- Competitive salary and benefits package.
- Flexible work hours to support work-life balance.
- Comprehensive health and dental coverage.
- Opportunities for professional development and growth.
- Vibrant office located in the heart of Yaletown, close to transit and amenities.
- Supportive and collaborative team environment.
- Paid time off and holidays.
- Employee assistance program.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and interest in the role. Please click on the application link below to apply for this job.
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