About Company
Are you an organizational maestro who thrives on creating efficient, supportive environments? Career.zycto, a dynamic and rapidly expanding professional services firm, is seeking an exceptional Office Manager to be the cornerstone of our Brentry operations. We pride ourselves on fostering a collaborative culture where every team member is valued. Your expertise will directly impact our daily efficiency and employee well-being, making this a pivotal role for someone passionate about smooth operations and a positive workplace. Join us and shape the heartbeat of our office.
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Job Description
Career.zycto is on the lookout for a highly organised, proactive, and friendly Office Manager to take the reins of our bustling Brentry office. This pivotal role is far more than just administrative support; it’s about being the central nervous system that keeps our operations running seamlessly, empowering our team, and fostering a vibrant workplace culture. As our Office Manager, you will be instrumental in managing day-to-day office functions, providing essential support to our staff, overseeing administrative processes, and ensuring a welcoming and efficient environment for everyone.
You’ll be the go-to person for all things office-related, from managing supplies and vendor relationships to coordinating team events and supporting HR-related administrative tasks. This position requires someone with exceptional communication skills, a keen eye for detail, and a proactive approach to problem-solving. We’re seeking an individual who not only manages tasks but also anticipates needs, identifies areas for improvement, and implements solutions with a positive attitude. You’ll be the backbone of our Brentry team, ensuring that our professionals have the resources and support they need to excel in their roles.
This is an incredible opportunity for a seasoned office professional who is ready to take on a multifaceted role within a growing company. You will have the autonomy to streamline processes, introduce new initiatives, and contribute significantly to our operational efficiency and employee satisfaction. If you are passionate about creating a highly functional and harmonious workplace, and thrive in an environment where your organisational prowess makes a tangible difference every day, then we encourage you to apply. Join Career.zycto and become an indispensable part of our success story, helping us maintain our commitment to excellence and a supportive work environment.
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Key Responsibilities
- Oversee daily office operations, ensuring a smooth and efficient workflow.
- Manage office supplies inventory, placing orders and negotiating with vendors to ensure cost-effectiveness.
- Coordinate and schedule meetings, appointments, and company events, including managing catering and logistics.
- Act as the primary point of contact for external vendors, building management, and service providers.
- Provide administrative support to the leadership team and various departments as required.
- Assist with onboarding new employees, including preparing workstations and necessary documentation.
- Maintain office tidiness, organisation, and presentation standards.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
- Support basic HR administrative tasks, such as maintaining personnel files and coordinating staff absence requests.
- Implement and maintain office policies and procedures to enhance operational efficiency.
- Manage office equipment maintenance and IT support liaison.
- Facilitate internal communications and foster a positive office culture.
Required Skills
- Proven experience as an Office Manager or in a similar administrative leadership role.
- Excellent organisational and time management skills with the ability to prioritise effectively.
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong problem-solving abilities and a proactive approach to challenges.
- Ability to manage multiple tasks simultaneously and work under pressure.
- High level of attention to detail and accuracy.
- A friendly, approachable, and professional demeanour.
- Discretion and confidentiality.
Preferred Qualifications
- A bachelor's degree in Business Administration or a related field.
- Experience with HR information systems or applicant tracking systems.
- Knowledge of health and safety regulations for an office environment.
- Previous experience in a fast-paced professional services setting.
- Certification in Office Management or a related administrative field.
Perks & Benefits
- Competitive salary package.
- Generous paid time off (holiday, sick leave).
- Comprehensive health and dental insurance plans.
- Opportunities for professional development and training.
- Dynamic and supportive work environment.
- Company social events and team-building activities.
- Pension scheme contributions.
- On-site parking facilities.
How to Apply
Eager to become an integral part of our team? We invite you to submit your detailed CV and a compelling cover letter outlining your experience and why you are the ideal candidate for this role. Please ensure your application highlights your passion for creating exceptional office environments. Click on the application link below to apply for the job.
