About Company
Driving operational excellence, Career.zycto is a dynamic and forward-thinking professional services firm committed to delivering exceptional support to our diverse clientele. We empower our teams by fostering an environment of innovation, collaboration, and continuous improvement. For an Administrative Support Officer, this means working within a structure that truly values precision, organization, and proactive problem-solving. Join a team where your meticulous approach to back-office functions directly contributes to our collective success and client satisfaction, offering substantial growth opportunities.
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Job Description
Career.zycto is seeking a highly organized, detail-oriented, and proactive Administrative Support Officer to join our back-office team in Natomas, Sacramento. This pivotal role is essential for ensuring the smooth and efficient operation of our internal processes, providing comprehensive administrative support across various departments. As an Administrative Support Officer, you will be the backbone of our operational efficiency, handling critical tasks that keep our business running seamlessly behind the scenes. We are looking for an individual who thrives in a fast-paced environment, possesses exceptional problem-solving skills, and is dedicated to maintaining high standards of accuracy and confidentiality.
This position offers a unique opportunity to contribute significantly to our organizational success by managing essential documentation, coordinating internal communications, and streamlining administrative workflows. You will work closely with different teams, ensuring that all back-office functions are executed flawlessly, allowing our client-facing teams to focus on delivering outstanding service. The ideal candidate will be a self-starter with a strong work ethic, capable of managing multiple priorities, and adapting to evolving business needs. If you are passionate about creating organized systems, improving efficiency, and providing impeccable support in a professional setting, we encourage you to apply and become a valued member of the Career.zycto family.
Key Responsibilities
- Manage and maintain accurate physical and digital filing systems, ensuring document retrieval efficiency and data integrity.
- Process and track invoices, expense reports, and other financial documentation, liaising with accounting as needed.
- Prepare, proofread, and format various internal documents, reports, presentations, and correspondence with precision.
- Coordinate and schedule internal meetings, prepare agendas, record minutes, and ensure follow-up on action items.
- Administer office supplies inventory, place orders, and manage vendor relationships to ensure adequate stock levels.
- Assist with onboarding logistics for new employees, including workstation setup and initial documentation processing.
- Handle incoming and outgoing mail, packages, and communications, directing them to appropriate departments or individuals.
- Support data entry tasks, ensuring accuracy and compliance with company protocols and data protection regulations.
- Proactively identify and implement improvements to administrative processes to enhance efficiency and reduce manual effort.
- Maintain confidentiality of sensitive information and handle all administrative tasks with discretion and professionalism.
Required Skills
- Minimum of 2 years of experience in an administrative or back-office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong attention to detail and a commitment to accuracy in all work.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision and as part of a team.
- Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.
- Proven problem-solving capabilities and a proactive approach to challenges.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience with CRM software or other enterprise resource planning (ERP) systems.
- Familiarity with basic accounting principles and financial document processing.
- Experience working in a professional services or consulting environment.
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (PTO) and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuous learning.
- Collaborative and supportive work environment.
- Employee assistance program.
- Convenient office location with free parking.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their relevant experience and why they are a great fit for this role. We look forward to reviewing your application!
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