About Company
Empowering careers through strategic connections, Career.zycto is a rapidly growing recruitment and professional services firm based in the vibrant Riverside area. We pride ourselves on cultivating a collaborative and efficient workplace where every team member’s contribution is vital. For an Administrative Support Specialist, our environment is ideal for honing your organizational prowess and making a tangible impact. You’ll find a supportive culture that values precision, proactive communication, and dedication to excellence, enabling you to play a key role in our mission to link exceptional talent with leading opportunities. Join us and shape success.
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Job Description
Are you a highly organized and detail-oriented professional with a passion for ensuring smooth operational flow? Career.zycto is seeking a dedicated Administrative Support Specialist to join our dynamic back-office team in Arlington, Riverside. In this pivotal role, you will be the backbone of our administrative operations, providing comprehensive support that enables our consultants and leadership to focus on strategic initiatives. This isn’t just a desk job; it’s an opportunity to become an indispensable part of a thriving organization, contributing directly to our efficiency and client satisfaction.
We are looking for someone who excels in a fast-paced environment, possesses exceptional communication skills, and can manage multiple priorities with grace and precision. The ideal candidate will have a proven track record of supporting office functions, handling sensitive information with discretion, and proactively identifying areas for process improvement. Your day-to-day will be diverse, ranging from managing complex scheduling and document preparation to facilitating internal communications and maintaining critical databases. If you’re ready to bring your administrative expertise to a company that values initiative and offers opportunities for professional growth, we encourage you to apply. This role offers the chance to truly own your responsibilities and make a significant difference in how our back office operates, ensuring seamless support across all departments and contributing to Career.zycto’s continued success.
Key Responsibilities
- Manage and organize office files, documents, and records, both physical and digital, ensuring accuracy and accessibility.
- Prepare, proofread, and format a variety of documents including reports, presentations, correspondence, and contracts.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, directing inquiries to the appropriate departments.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
- Maintain and update databases and information systems with meticulous attention to detail.
- Assist with basic accounting tasks such as expense reporting, invoice processing, and budget tracking.
- Order and maintain office supplies and equipment, ensuring adequate stock levels.
- Support the onboarding process for new hires by preparing necessary paperwork and setting up workspaces.
- Collaborate with various departments to ensure cross-functional administrative needs are met efficiently.
- Proactively identify and implement improvements to administrative processes and workflows to enhance efficiency.
Required Skills
- Minimum 2 years of experience in an administrative support or back-office role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience with CRM software or applicant tracking systems (ATS).
- Familiarity with basic accounting principles and software.
- Proven ability to adapt to new technologies and processes quickly.
- A proactive approach to problem-solving and process improvement.
Perks & Benefits
- Competitive hourly wage with opportunities for growth.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (PTO) and company holidays.
- 401(k) retirement plan with company matching.
- Professional development and training opportunities.
- Supportive and collaborative work environment.
- Employee wellness programs.
- Convenient office location with free parking.
How to Apply
Ready to be the administrative cornerstone of our team? We invite qualified candidates to submit their resume and a cover letter detailing their relevant experience and why they are the perfect fit for this role. Please click on the link below to apply for the job.
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