About Company
Launch your career with Career.zycto, a prominent professional services firm nestled in the heart of Bochum. We are dedicated to empowering businesses and individuals through exceptional talent solutions, and our internal operations are the backbone of our success. For an entry-level professional, this role offers an unparalleled opportunity to gain hands-on experience in a fast-paced yet supportive environment. You’ll contribute directly to the efficiency that drives our mission, learning valuable skills and growing alongside a team that champions collaboration and continuous development.
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Job Description
Career.zycto is seeking a highly motivated and detail-oriented Operations Assistant to join our dynamic team in Bochum. This entry-level position is perfect for an enthusiastic individual eager to kickstart their career in a supportive and engaging environment. As an Operations Assistant, you will play a crucial role in ensuring the smooth and efficient functioning of our daily office operations. You will be instrumental in providing administrative support across various departments, helping us maintain our high standards of service and operational excellence. This role offers a unique opportunity to learn the intricacies of a professional services firm from the ground up, develop essential business skills, and contribute directly to our success.
You will be responsible for a variety of tasks that support our team, from managing office supplies and coordinating schedules to handling data entry and assisting with project-related administrative duties. We are looking for someone who is proactive, has a keen eye for detail, and possesses excellent organizational and communication skills. If you are a quick learner, thrive in a collaborative setting, and are looking for a role where you can make a tangible impact and grow professionally, then Career.zycto is the place for you. We are committed to fostering talent and providing a clear path for career development. Join us and become an integral part of a team dedicated to innovation and exceptional performance.
Key Responsibilities
- Provide comprehensive administrative support to the operations team and other departments as needed.
- Manage office supplies inventory, ensuring adequate stock levels and placing orders as required.
- Assist with scheduling meetings, preparing meeting rooms, and organizing company events.
- Perform accurate data entry and maintain various databases and filing systems (digital and physical).
- Handle incoming and outgoing correspondence, including emails, calls, and packages.
- Support the onboarding process for new hires by preparing workspaces and necessary documentation.
- Assist in preparing reports, presentations, and other documents.
- Coordinate with external vendors and service providers.
- Contribute to maintaining a clean, organized, and efficient office environment.
- Undertake special projects and ad-hoc tasks as assigned by management.
Required Skills
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proactive attitude and willingness to learn.
- Problem-solving aptitude.
Preferred Qualifications
- A degree or diploma in Business Administration, Office Management, or a related field (or currently pursuing).
- Prior experience in an office environment or an internship (even if unpaid).
- Familiarity with CRM software or project management tools.
- Proficiency in German (B2 level or higher) is a plus, but not strictly required for this English-speaking role.
Perks & Benefits
- Comprehensive health and wellness benefits.
- Opportunities for professional development and training.
- Mentorship programs to support career growth.
- Generous paid time off and public holidays.
- Modern and collaborative office environment.
- Team-building events and social gatherings.
- Public transportation subsidy.
- Employee assistance program.
How to Apply
Eager to embark on a rewarding career journey with Career.zycto? We invite you to apply by clicking the link below. Please ensure your application includes an updated CV and a cover letter outlining your interest in this entry-level Operations Assistant role and how your skills align with our needs. We look forward to reviewing your application!
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