About Company
At Career.zycto, we believe in fostering a dynamic and supportive work environment where every team member contributes to our collective success. For an Administrative Officer – Front Office, this means being the welcoming face and organizational anchor for our bustling operations. We’re a growing professional services firm dedicated to connecting talent with opportunity, and your role will be pivotal in ensuring our daily flow is seamless and efficient. Join a team where your proactive approach and meticulous organization are not just valued, but essential to our mission of empowering careers and businesses. We offer a culture that champions professional growth and recognizes impactful contributions.
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Job Description
Career.zycto is seeking a highly organized, professional, and friendly Administrative Officer to manage our front office operations in Englewood, Colorado. This pivotal role serves as the first point of contact for clients, candidates, and visitors, setting the tone for their experience with our company. As an Administrative Officer, you will be the backbone of our daily administrative functions, ensuring smooth and efficient office flow, supporting various departments, and maintaining a welcoming and productive environment. We are looking for someone who thrives in a fast-paced setting, possesses exceptional communication skills, and has a keen eye for detail.
This role is far more than just reception; it’s about being an integral part of our team, contributing to our operational excellence and client satisfaction. You will handle a diverse range of tasks, from managing schedules and coordinating meetings to overseeing office supplies and supporting key projects. Your ability to multitask, prioritize, and anticipate needs will be crucial to your success. We value a proactive approach, problem-solving abilities, and a commitment to providing outstanding service both internally and externally. If you are a self-starter with a positive attitude and a desire to grow with a dynamic professional services firm, we encourage you to apply and become a vital part of the Career.zycto family.
Key Responsibilities
- Serve as the primary point of contact for all incoming visitors, clients, and candidates, providing a professional and welcoming reception.
- Manage the main reception area, ensuring it is tidy, organized, and presentable at all times.
- Answer and direct phone calls, emails, and inquiries promptly and professionally.
- Schedule and coordinate meetings, appointments, and conference room bookings for staff and clients.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain office supply inventory, place orders, and manage vendor relationships for office necessities.
- Assist with data entry, file management (both physical and digital), and document preparation.
- Provide administrative support to various departments, including preparing reports, presentations, and correspondence.
- Oversee office equipment maintenance and troubleshoot minor issues.
- Assist in organizing company events, workshops, and internal gatherings.
- Ensure compliance with office safety and security procedures.
- Manage office petty cash and process expense reports as required.
- Perform other ad-hoc administrative duties as assigned by management.
Required Skills
- Minimum of 2 years of experience in an administrative, front office, or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities with a high level of attention to detail.
- Ability to multitask, prioritize work, and meet deadlines in a dynamic environment.
- Professional demeanor and appearance.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Experience with CRM software or applicant tracking systems (ATS).
- Familiarity with modern office equipment and administrative software.
- Prior experience in a professional services or recruitment environment.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (PTO) and paid holidays.
- 401(k) retirement plan with company matching.
- Opportunities for professional development and continuous learning.
- Friendly, collaborative, and supportive work environment.
- Convenient office location with free parking.
- Employee wellness programs.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights relevant experience and skills. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
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