About Company
Are you seeking a dynamic role where your organizational prowess makes a real impact? Career.zycto is a burgeoning professional services firm, deeply rooted in the LoDo community, dedicated to empowering businesses with strategic staffing solutions. We believe in fostering a collaborative and engaging workspace where every team member is valued. As an Office Assistant, you’ll be the backbone of our daily operations, directly contributing to a seamless and efficient environment that allows our consultants to excel. Join us and become an indispensable part of a team that champions growth and success for our clients and ourselves.
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Job Description
This role isn’t just about managing paperwork; it’s about being the vital hub that keeps our LoDo office running smoothly and efficiently. Career.zycto is on the lookout for a proactive, detail-oriented, and enthusiastic Office Assistant to join our administrative team. In this pivotal position, you will be the first point of contact for visitors and callers, setting the tone for our professional environment. Your daily contributions will directly impact our operational effectiveness, ensuring that our consultants and leadership have the support they need to focus on delivering exceptional value to our clients.
The ideal candidate will possess a strong aptitude for organization, multitasking, and problem-solving, thriving in a fast-paced setting where no two days are exactly alike. You will manage a diverse range of administrative tasks, from scheduling appointments and coordinating meetings to maintaining office supplies and assisting with internal communications. This role offers a unique opportunity to gain comprehensive exposure to the professional services industry, develop invaluable administrative skills, and grow within a supportive company culture that values initiative and continuous improvement. We are looking for someone who takes pride in creating an organized and welcoming atmosphere, anticipating needs, and proactively finding solutions. Your ability to communicate clearly, manage time effectively, and maintain a high level of professionalism will be crucial to your success. If you are eager to contribute your talents to a growing firm and be an integral part of a collaborative team, we encourage you to apply. This position is a cornerstone of our daily operations, providing essential support that underpins our commitment to excellence.
Key Responsibilities
- Manage the reception area, greeting visitors warmly and directing them appropriately.
- Answer and direct incoming phone calls with professionalism and efficiency.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain office supplies inventory, place orders, and ensure all equipment is in good working order.
- Assist with scheduling appointments, meetings, and coordinating conference room bookings.
- Organize and maintain physical and electronic filing systems.
- Support the administrative team with various tasks, including data entry, document preparation, and special projects.
- Ensure the office environment remains tidy, organized, and presentable.
- Assist with event planning and coordination for internal company functions.
Required Skills
- Proven experience as an Office Assistant, Administrative Assistant, or similar role (1.5+ years).
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management abilities.
- High degree of attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Proactive attitude and strong problem-solving skills.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience with office management software (e.g., G Suite, Notion).
- Familiarity with the professional services or staffing industry.
- Ability to work independently and as part of a team.
Perks & Benefits
- Competitive salary and benefits package.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- Opportunities for professional development and growth.
- Collaborative and supportive work environment.
- Convenient LoDo location with access to public transportation.
- Regular team-building activities and social events.
How to Apply
To express your interest in this pivotal role, please click on the application link below to submit your resume and a brief cover letter outlining your relevant experience and why you are the ideal candidate for Career.zycto.
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