About Company
Are you a highly organised professional with a passion for streamlining operations and supporting senior leadership? Career.zycto offers a dynamic and engaging environment where your exceptional administrative skills, particularly in diary management and travel coordination, will be truly valued. We thrive on innovation and efficiency, providing our team with the tools and autonomy to excel. This role is crucial in ensuring our executives operate seamlessly, allowing them to focus on strategic objectives. Join a collaborative culture where your proactive approach and meticulous attention to detail will directly contribute to our collective success and growth.
Job Description
Career.zycto is seeking an exceptional Personal Assistant with a strong focus on diary and travel management to provide comprehensive administrative support to our senior executives based in our vibrant Richmond office. This pivotal role requires a proactive, highly organised, and discreet individual who thrives in a fast-paced environment and possesses an innate ability to anticipate needs and manage complex schedules with precision. You will be the linchpin ensuring the seamless operation of executive diaries, meticulous travel arrangements, and efficient scheduling of meetings and events, both domestically and internationally. Beyond the day-to-day, this role offers the chance to truly integrate with our leadership, understanding their priorities and contributing to their productivity. We are looking for someone who can not only manage logistics but also act as a gatekeeper, communicator, and a trusted point of contact, embodying the professionalism and forward-thinking ethos of Career.zycto. If you are passionate about providing top-tier support and are ready to take on a challenging yet rewarding position where your contribution is highly visible and impactful, we encourage you to apply. This is more than just an administrative role; it’s an opportunity to become an indispensable part of a thriving professional services firm.
Key Responsibilities
- Proactively manage and optimise complex executive diaries, scheduling meetings, appointments, and events with keen attention to detail and conflicting priorities.
- Arrange comprehensive travel itineraries (flights, hotels, transfers, visas) for domestic and international trips, ensuring all logistics are meticulously planned and communicated.
- Prepare agendas, pre-reading materials, and presentations for meetings, taking minutes where required and ensuring timely follow-up on action points.
- Act as a primary point of contact and gatekeeper for executives, fielding calls, managing correspondence, and handling inquiries professionally and efficiently.
- Process expenses, invoices, and other administrative tasks, ensuring accuracy and adherence to company policies.
- Organise and coordinate internal and external events, workshops, and team gatherings, managing all logistical aspects.
- Maintain highly confidential information with utmost discretion and integrity.
- Conduct research and compile reports as requested by executives.
- Assist with personal administrative tasks for executives as required, always maintaining professional boundaries.
Required Skills
- Proven experience (minimum 2 years) as a Personal Assistant or Executive Assistant, specifically managing complex diaries and international travel for senior-level executives.
- Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively under pressure.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Outstanding written and verbal communication skills.
- Impeccable attention to detail and accuracy.
- High level of discretion, professionalism, and integrity when handling confidential information.
- Proactive attitude with strong problem-solving capabilities.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Relevant secretarial or administrative qualification.
- Experience working within a professional services or consulting environment.
- Familiarity with various travel booking platforms and expense management systems.
- A second language would be advantageous.
Perks & Benefits
- Competitive salary package.
- Generous annual leave entitlement.
- Private health insurance.
- Pension scheme.
- Opportunity for professional development and training.
- Dynamic and supportive work environment.
- Modern office space in a vibrant Richmond location.
- Regular social events and team building activities.
How to Apply
We are excited to welcome a new Personal Assistant to our Richmond team. If you are a highly organised and proactive individual ready to support our executives in a fast-paced and rewarding environment, please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you!
