About Company
Shaping dynamic teams requires robust operational support, and that’s precisely where you come in at Career.zycto. We are a rapidly growing professional services firm based in Twickenham, dedicated to connecting top talent with leading organisations across various sectors. Our collaborative environment thrives on efficiency, innovation, and a strong sense of community. For an Office Manager – Staff & Operations, Career.zycto offers a unique opportunity to be the central pillar of our daily operations, directly impacting our team’s productivity and overall success. Your expertise will be invaluable in maintaining our vibrant workplace culture and ensuring seamless administrative functions, making us the ideal place to elevate your career.
Job Description
Career.zycto is seeking a highly organised, proactive, and exceptionally detail-oriented Office Manager to lead our staff and operational support functions in our bustling Twickenham office. This pivotal role is much more than just managing an office; it’s about being the strategic linchpin that ensures our team has the resources, environment, and support needed to excel in their roles. You will be instrumental in fostering a positive and productive work culture, managing the day-to-day administrative needs, and supporting our professional staff. Your responsibilities will span across facilities management, HR administration support, event coordination, and general office upkeep, creating an efficient and welcoming atmosphere for employees and clients alike. We are looking for someone with a proven track record of managing an office in a fast-paced environment, who can anticipate needs, problem-solve with a positive attitude, and drive operational excellence. If you thrive on bringing order to complexity, supporting a vibrant team, and contributing directly to a company’s success through exceptional operational management, then this opportunity at Career.zycto is for you. Join us and be the architect of our smooth and efficient daily operations, making a tangible difference to our dynamic team in Twickenham.
Key Responsibilities
- Oversee all daily office operations, ensuring a clean, safe, and efficient working environment.
- Manage office supplies, equipment, and vendor relationships (e.g., cleaning, IT support, utilities).
- Provide comprehensive administrative support to the leadership team and staff, including scheduling, travel arrangements, and expense management.
- Support HR functions, including onboarding/offboarding processes, maintaining personnel records, and assisting with recruitment logistics.
- Coordinate internal and external company events, meetings, and conferences.
- Act as the primary point of contact for all facility-related issues, liaising with landlords and contractors.
- Implement and maintain office policies and procedures to streamline workflows and improve efficiency.
- Manage incoming and outgoing communications, including mail, emails, and phone calls, directing inquiries appropriately.
- Maintain accurate records and databases, ensuring data privacy and compliance.
- Contribute to fostering a positive and inclusive office culture, acting as a go-to person for staff queries and support.
Required Skills
- Proven experience as an Office Manager or similar administrative leadership role, preferably within professional services.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills, with a professional and approachable demeanor.
- Demonstrated ability to manage multiple tasks simultaneously and meet deadlines.
- Proactive problem-solver with a keen eye for detail and process improvement.
- Ability to work independently and as part of a team.
- Discretion and experience handling confidential information.
Preferred Qualifications
- A degree or equivalent qualification in Business Administration, Office Management, or related field.
- Experience with HR information systems (HRIS) or applicant tracking systems (ATS).
- First Aid certification or willingness to obtain.
- Familiarity with health and safety regulations in an office environment.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Generous holiday allowance, increasing with tenure.
- Private medical insurance.
- Company pension scheme.
- Opportunities for professional development and training.
- Regular social events and team-building activities.
- A supportive, collaborative, and friendly work environment.
- Modern office facilities in a vibrant Twickenham location.
How to Apply
We are excited to hear from highly motivated individuals who are ready to take on this challenging and rewarding role. To apply, please click on the application link below and submit your CV along with a cover letter outlining your relevant experience and why you are the ideal candidate for this position. We look forward to reviewing your application!
