About Company
Millers Incorporated is a distinguished law firm with a rich history of serving clients across the Western Cape and beyond. Renowned for our unwavering commitment to legal excellence, client satisfaction, and ethical practice, we offer a comprehensive range of legal services, including property law, commercial law, litigation, and increasingly, specialized immigration advice. Our team of seasoned professionals is dedicated to providing tailored solutions and exceptional support, ensuring that every client receives personalized attention and the highest standard of legal representation. We pride ourselves on fostering a collaborative and supportive work environment where legal professionals and support staff alike can thrive, grow, and contribute meaningfully to our clients’ success. While our primary offices are located in George, we actively serve the Knysna community, maintaining a dedicated presence to ensure accessible and responsive service to our clientele in the beautiful Garden Route.
Job Description
Are you meticulously organized, detail-oriented, and eager to kickstart a career in the dynamic field of immigration law? Millers Incorporated is seeking a dedicated and proactive Immigration Assistant to join our growing team in Knysna. This full-time, on-site role focuses on the critical initial stages of immigration applications, specifically ‘Entry Processing,’ and offers an exceptional opportunity for an individual looking to develop their skills within a supportive and professional legal environment.
As an Immigration Assistant, you will play a vital role in ensuring the smooth and accurate initiation of various visa and permit applications. Your day-to-day responsibilities will involve precise data entry, meticulous document management, and consistent communication, all under the guidance of our experienced immigration legal practitioners. This position is perfect for someone who thrives in a structured environment, possesses a keen eye for detail, and is passionate about helping individuals and families navigate the complexities of immigration processes in South Africa. You will be instrumental in preparing application packages, organizing supporting evidence, and maintaining comprehensive client files, ensuring compliance with evolving immigration regulations.
This role offers more than just administrative tasks; it’s an entry point into a rewarding career where you can make a tangible difference in people’s lives. You will gain invaluable exposure to South African immigration policies, legal procedures, and client service best practices within a reputable law firm. We are looking for an individual who is not only proficient in administrative tasks but also possesses strong ethical standards, confidentiality, and a proactive approach to learning and problem-solving. If you are ready to apply your organizational prowess and embark on a fulfilling journey in the legal sector, we encourage you to apply.
Key Responsibilities
- Assist immigration practitioners with the preparation and submission of various visa and permit applications.
- Perform accurate and timely data entry of client information into case management systems.
- Compile, organize, and manage extensive documentation and supporting evidence for immigration cases.
- Draft standard correspondence, forms, and other documents under supervision.
- Maintain meticulous client files, both physical and digital, ensuring confidentiality and easy retrieval.
- Liaise with clients to request necessary documents and information, providing clear instructions.
- Monitor application statuses and assist with follow-up queries with relevant government departments.
- Conduct basic research on immigration regulations and policy updates as directed.
- Schedule client appointments and manage calendars for immigration team members.
- Provide general administrative support to the immigration department as required.
Required Skills
- Excellent organizational and time management skills with a strong ability to prioritize.
- Exceptional attention to detail and accuracy in all tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong written and verbal communication skills in English.
- Ability to work independently and as part of a team.
- High degree of professionalism, discretion, and ethical conduct.
- Proven ability to handle sensitive information with confidentiality.
Preferred Qualifications
- A tertiary qualification (diploma or degree) in Law, Public Administration, or a related field.
- Previous administrative or office support experience, preferably in a legal or professional services environment.
- Familiarity with case management software.
- Proficiency in an additional South African official language.
Perks & Benefits
- Competitive salary package.
- Opportunities for professional growth and development within the legal field.
- Exposure to complex and rewarding immigration cases.
- Supportive and collaborative team environment.
- Contribution to a reputable and established law firm.
- Access to ongoing training and resources.
- Paid time off and public holidays.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your CV is up-to-date and clearly highlights your relevant experience and skills. We look forward to reviewing your application.