About Company
Are you an organized and enthusiastic individual eager to kickstart your career in an administrative role that truly makes a difference? Career.zycto is a dynamic recruiting partner dedicated to connecting talented professionals with impactful opportunities within the education sector. We champion environments where every team member, including our vital administrative staff, feels valued and empowered to contribute to a thriving learning community. Joining a middle school through us means becoming the welcoming face and organizational backbone that supports students, faculty, and parents daily. Discover a fulfilling path where your precision and positive attitude directly shape a supportive educational experience.
Job Description
We are seeking a highly organized, enthusiastic, and dedicated Entry-Level School Secretary to join the administrative team at a vibrant middle school located in the heart of Como Park, St. Paul. This is an incredible opportunity for someone looking to begin their career in an educational setting, providing essential support to students, staff, and parents. The School Secretary serves as the first point of contact for many visitors, callers, and inquiries, playing a crucial role in fostering a welcoming, efficient, and positive school environment. You will be instrumental in managing daily office operations, maintaining student records, coordinating communications, and assisting with various administrative tasks that keep our school running smoothly. This role requires exceptional interpersonal skills, a proactive attitude, and a strong commitment to supporting the educational mission of the school. If you are a meticulous individual with a passion for organization and a desire to contribute positively to a bustling academic community, we encourage you to apply. We value growth and provide opportunities for professional development within the role.
Key Responsibilities
- Manage the front office, greeting visitors, students, and parents with a friendly and helpful demeanor.
- Answer and direct incoming phone calls, taking messages and providing information as needed.
- Maintain accurate and confidential student records, including attendance, enrollment, and contact information.
- Process incoming and outgoing mail, deliveries, and packages.
- Assist with scheduling appointments, meetings, and school events.
- Prepare correspondence, reports, presentations, and other documents.
- Manage office supplies inventory and place orders as necessary.
- Support faculty and staff with administrative tasks, including photocopying, filing, and data entry.
- Assist with student registration and enrollment processes.
- Communicate effectively with parents regarding school policies, events, and student-related matters.
- Handle minor first aid situations and coordinate with school nurses or emergency services when required.
- Maintain a clean, organized, and professional office environment.
Required Skills
- High School Diploma or GED.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize in a fast-paced environment.
- Friendly, approachable, and professional demeanor.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Basic knowledge of office equipment (printers, scanners, fax machines).
Preferred Qualifications
- Associate's degree or higher in administrative services or a related field.
- Previous experience in an office administrative role, particularly in an educational setting (volunteer experience welcome).
- Familiarity with student information systems (e.g., Infinite Campus, Skyward).
- Bilingual proficiency is a plus.
Perks & Benefits
- Competitive salary and benefits package.
- Generous paid time off, including school holidays.
- Health, dental, and vision insurance options.
- Retirement savings plan with company contribution.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
- The chance to make a direct impact on students' educational journeys.
How to Apply
To be considered for this vital role, please submit your resume and a brief cover letter outlining your interest and qualifications. We are excited to hear from you and learn how your skills can contribute to our school community. Please click on the link below to apply for the job.
