About Company
Are you driven by precision and a passion for organized information? Career.zycto is a forward-thinking organization dedicated to optimizing operational efficiency and ensuring robust data integrity. We thrive on meticulous processes and cutting-edge solutions, empowering our teams to excel. For a Records Management Specialist, this means an environment where your expertise in document control, compliance, and information governance is not just valued, but essential to our strategic growth. Join us to make a tangible impact, contribute to a culture of excellence, and help shape our future by safeguarding our most critical assets.
Job Description
Career.zycto is seeking a dedicated and meticulous Part-Time Records Management Specialist to join our team in Browntown, Wilmington. In this crucial role, you will be instrumental in maintaining the integrity, accessibility, and security of our vital organizational records, both physical and digital. This is an exciting opportunity for an individual who thrives on precision, compliance, and contributing to an efficiently run operation.
As our Records Management Specialist, you will be responsible for implementing and overseeing comprehensive record-keeping policies and procedures. Your daily activities will include the systematic classification, indexing, storage, and retrieval of documents, ensuring adherence to regulatory requirements and internal standards. You will play a key role in the lifecycle management of information, from creation to secure disposition, safeguarding sensitive data while making essential information readily available to authorized personnel.
We are looking for someone with an eagle eye for detail, a strong understanding of information governance principles, and a proactive approach to problem-solving. You will work closely with various departments, providing guidance on best practices for records management and supporting training initiatives to ensure company-wide compliance. The ideal candidate will be adept at utilizing records management software, comfortable with both paper-based and electronic systems, and committed to continuous improvement in our information handling processes.
Additionally, you will be pivotal in maintaining confidentiality and protecting proprietary information, exercising discretion and professional judgment at all times. This role requires a proactive approach to identifying potential areas for improvement in our records systems, proposing innovative solutions, and assisting in the migration or integration of new technologies designed to enhance efficiency and security. You will also assist in responding to information requests, ensuring timely and accurate delivery while upholding strict adherence to data privacy regulations. Your contribution will directly support auditing processes, legal requirements, and operational transparency across the organization.
This part-time position offers flexibility and the chance to become an integral part of a supportive and dynamic team. If you are passionate about organizing information, ensuring compliance, and contributing to the smooth operation of a growing company, we encourage you to apply. Career.zycto values individuals who bring dedication, precision, and a commitment to excellence in every task. Join us and help us maintain the high standards of information management that underpin our success.
Key Responsibilities
- Implement and maintain records management policies and procedures for both physical and electronic documents.
- Systematically classify, index, store, and retrieve organizational records.
- Ensure strict compliance with regulatory requirements, legal obligations, and internal information governance standards.
- Manage the entire lifecycle of records from creation through active use to secure disposition.
- Safeguard sensitive and confidential information, ensuring data privacy and integrity.
- Provide expert support and guidance to staff on best practices for records management.
- Assist in developing and delivering records management training programs.
- Utilize and manage records management software and digital document systems effectively.
- Participate in the digitalization and migration of physical records as required.
- Conduct regular audits and quality checks to ensure data accuracy and completeness.
- Respond promptly and accurately to information requests from authorized personnel.
- Identify areas for improvement in existing records processes and recommend innovative solutions.
Required Skills
- Proven experience (minimum 2 years) in records management, document control, or a related field.
- Strong understanding of data privacy laws, regulatory compliance, and information governance principles.
- Proficiency in records management software (e.g., SharePoint, Laserfiche, or similar Document Management Systems).
- Exceptional organizational skills and meticulous attention to detail.
- Demonstrated ability to manage both paper-based and electronic record systems efficiently.
- Excellent written and verbal communication skills.
- Ability to work independently, prioritize tasks, and collaborate effectively within a team.
- High level of discretion and unwavering commitment to confidentiality.
- Basic to intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Preferred Qualifications
- Associate's or Bachelor's degree in Library Science, Information Management, Archival Studies, or a related field.
- Certification in Records Management (e.g., CRM – Certified Records Manager).
- Experience with legal, healthcare, or government regulatory compliance in record-keeping.
- Familiarity with document imaging, scanning technologies, and optical character recognition (OCR).
- Prior experience with project management methodologies, particularly for records migration or system implementation.
Perks & Benefits
- Competitive part-time salary.
- Flexible working hours to support work-life balance.
- Opportunity for continuous professional development and training.
- Collaborative and supportive team-oriented work environment.
- Direct contribution to a company dedicated to operational excellence and integrity.
- Access to modern office facilities and essential resources.
- Paid time off (prorated for part-time employees).
How to Apply
To apply for this exciting opportunity, please click on the application link below. We encourage you to submit your resume and a cover letter detailing your relevant experience and why you are a great fit for Career.zycto.
