About Company
Career.zycto isn’t just a workplace; it’s a launchpad for dedicated individuals shaping local communities. We pride ourselves on fostering supportive environments where every contribution matters, particularly for those committed to public service. For a Municipal Office Assistant, this means directly impacting daily operations that enhance resident quality of life in Barlby, Selby. Join a team where your organizational skills and attention to detail are valued, contributing to efficient administrative functions. We believe in empowering our staff with meaningful work and opportunities for growth within a dynamic, community-focused setting.
Job Description
Are you a highly organized, detail-oriented, and community-focused individual looking for a fulfilling part-time role in public service? Career.zycto is seeking a dedicated Municipal Office Assistant to join our vibrant team in Barlby, Selby. This vital position offers an unparalleled opportunity to contribute directly to the smooth and efficient operation of local government services, providing essential administrative support that significantly impacts the daily lives of residents in our cherished community.
As a Municipal Office Assistant, you will often be the welcoming first point of contact and the efficient backbone of our local office. Your responsibilities will be diverse and engaging, ranging from courteously managing public inquiries and directing visitors to maintaining crucial records, scheduling appointments, and providing comprehensive support for various departmental projects and initiatives. You will play a pivotal role in ensuring that our administrative processes run seamlessly and effectively, thereby enabling our entire team to deliver high-quality, responsive services to the Barlby community. This position demands exceptional attention to detail, strong verbal and written communication skills, and a proactive, problem-solving approach to daily tasks. We are specifically looking for someone who is not only proficient in modern office administration but also possesses a genuine desire to serve the public with unwavering professionalism, empathy, and integrity.
This is more than just an administrative job; it is a profound opportunity to embed yourself within the very fabric of Barlby. You will gain a deep understanding of its unique needs, its residents’ concerns, and actively help to facilitate effective solutions. You will regularly interact with residents, local businesses, community groups, and various council departments, ensuring that every day is unique, challenging, and ultimately impactful. Career.zycto is deeply committed to fostering a supportive, inclusive, and collaborative work environment where you can continuously develop your skills, grow professionally, and truly feel valued, all while contributing meaningfully to the well-being and operational efficiency of our local area. If you thrive in a dynamic setting where your organizational prowess and commitment to service make a tangible difference, we strongly encourage you to apply and become an integral part of our public service mission. Join us in making Barlby, Selby an even better place to live, work, and thrive.
Key Responsibilities
- Serve as the first point of contact for visitors and callers, providing information and directing inquiries appropriately and courteously.
- Manage and maintain office calendars, schedule appointments, and coordinate meetings for staff and local officials.
- Process incoming and outgoing mail, manage email correspondence, and prepare various official documents, letters, and reports.
- Maintain accurate and confidential filing systems, both digital and physical, ensuring data integrity and easy retrieval.
- Assist with data entry, record keeping, and updating databases pertinent to municipal operations and community services.
- Support the preparation of presentations, agendas, minutes, and other materials for public meetings and community events.
- Order and manage office supplies, ensuring adequate stock levels and efficient inventory control within budget guidelines.
- Liaise effectively with other departments and external stakeholders to facilitate seamless communication and project coordination.
- Perform general clerical duties, including photocopying, scanning, faxing, and document formatting.
- Adhere strictly to all municipal policies, procedures, and data protection regulations, maintaining utmost confidentiality.
Required Skills
- Proven experience of at least 1 year in an administrative or office support role.
- Excellent verbal and written communication skills in English, with a professional tone.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) for daily administrative tasks.
- Strong organizational skills and the ability to manage multiple tasks and priorities effectively.
- Exceptional attention to detail and accuracy in all administrative functions.
- Ability to handle confidential information with discretion and integrity.
- Customer service-oriented with a professional, friendly, and empathetic demeanor.
Preferred Qualifications
- Previous experience working within a public sector or municipal office environment.
- Familiarity with local government operations and community services in the UK.
- Experience using specific government or public sector software systems.
- A qualification (e.g., NVQ, BTEC, Diploma) in Business Administration or a related field.
- Demonstrated ability to work both independently and collaboratively as part of a team.
Perks & Benefits
- Competitive hourly wage commensurate with experience.
- Part-time flexible hours, typically 20-25 hours per week.
- Significant opportunity to contribute directly to the local community of Barlby, Selby.
- Access to professional development and training opportunities.
- A supportive, inclusive, and collaborative work environment.
- Generous holiday allowance (pro-rata).
- Enrollment in a comprehensive pension scheme.
How to Apply
Interested candidates are invited to apply by clicking the link below. Please ensure your CV and a compelling cover letter detailing your relevant experience and why you are the ideal candidate for this role are attached.
