About Company
Seeking a vibrant professional home where your expertise as a Legal Secretary will shine? Career.zycto offers a dynamic and supportive environment, fostering career growth for dedicated administrative specialists. We pride ourselves on a culture of excellence, providing unparalleled support to our legal professionals. This is your chance to contribute to impactful legal work in a collaborative, forward-thinking setting that deeply values your skills and commitment.
Job Description
Are you a highly organized and detail-oriented Legal Secretary eager to contribute your expertise to a thriving legal environment? Career.zycto is actively seeking a dedicated and proactive Full-Time Legal Secretary to join our esteemed team in the heart of Ottawa’s vibrant ByWard Market. This pivotal role is essential to the seamless operation of our legal practice, offering robust administrative and secretarial support to our busy lawyers and legal professionals. You will be instrumental in managing critical documentation, coordinating schedules, and ensuring efficient communication channels, directly impacting our ability to deliver exceptional service to our clients.
At Career.zycto, we understand that a Legal Secretary is far more than an administrative assistant; you are the backbone of our legal operations. We are looking for an individual who thrives in a fast-paced setting, possesses impeccable attention to detail, and is passionate about contributing to the legal field. Your day-to-day will involve a diverse range of tasks, from drafting and formatting complex legal documents to managing client correspondence and maintaining intricate filing systems. We value problem-solvers who can anticipate needs, manage priorities effectively, and maintain the highest level of confidentiality and professionalism.
This is an unparalleled opportunity to immerse yourself in a collaborative and intellectually stimulating atmosphere. You will work alongside experienced legal professionals, gaining exposure to various areas of law and contributing directly to successful outcomes. Our office, strategically located in the bustling ByWard Market, offers not just a professional workspace but also easy access to amenities, transit, and a dynamic urban environment. If you are ready to elevate your career and become an indispensable part of a forward-thinking legal team, we encourage you to apply. Join Career.zycto and help us uphold our commitment to excellence.
Key Responsibilities
- Prepare, proofread, and format legal documents, correspondence, and pleadings with exceptional accuracy and attention to detail.
- Manage and maintain lawyers' calendars, scheduling appointments, meetings, and court dates.
- Organize and maintain physical and electronic filing systems, ensuring all documents are current, accessible, and confidential.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, professionally and promptly.
- Assist with legal research, citations, and document retrieval as directed by legal professionals.
- Process invoices, expense reports, and other financial documentation in coordination with the accounting department.
- Transcribe dictation and prepare summaries of legal proceedings or meetings.
- Coordinate travel arrangements and accommodations for legal team members when necessary.
- Provide administrative support for trial preparation, including organizing exhibits and witness lists.
- Maintain strict confidentiality of all client and firm information.
Required Skills
- Proven experience as a Legal Secretary or Legal Assistant within a law firm setting.
- Exceptional proficiency in legal terminology, procedures, and documentation.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Superior organizational and time management skills with the ability to prioritize multiple tasks.
- Excellent written and verbal communication skills, with a keen eye for grammar and punctuation.
- High degree of accuracy and attention to detail in all tasks.
- Ability to work independently and as part of a collaborative team.
- Strong understanding of confidentiality protocols in a legal environment.
Preferred Qualifications
- Legal Administration Diploma or equivalent certification.
- Experience with legal practice management software (e.g., Clio, PCLaw, MyCase).
- Familiarity with various areas of law, such as corporate, litigation, real estate, or family law.
- Bilingualism (English and French) is considered a strong asset.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance coverage.
- Generous paid time off and holiday schedule.
- Opportunities for professional development and continuous learning.
- Modern office located in the vibrant ByWard Market with excellent amenities.
- Collaborative and supportive team environment.
- Employer-contributed retirement savings plan.
- Easy access to public transportation and downtown amenities.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this role. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
