About Company
TalentSpa is a leading HR technology and recruitment solutions provider based in Altrincham, revolutionising how businesses attract, engage, and retain top talent. We combine cutting-edge software with expert human insights to deliver comprehensive HR services, from applicant tracking systems to onboarding and performance management tools. Our mission is to empower organisations to build stronger teams and create exceptional employee experiences. We pride ourselves on our innovative spirit, collaborative culture, and a commitment to helping our clients thrive in an ever-evolving talent landscape. As a rapidly growing company, we offer a dynamic and supportive environment where our employees can make a significant impact and grow their careers, all while embracing the flexibility of modern work models.
Job Description
We are seeking a highly organised, proactive, and detail-oriented Virtual HR Projects Coordinator to join our innovative and expanding team. This fully remote role is an exceptional opportunity for an individual passionate about HR operations and project management, capable of thriving and excelling within a dynamic virtual environment. As a Virtual HR Projects Coordinator, you will play a crucial role in supporting the planning, execution, and successful delivery of various HR initiatives and strategic projects across TalentSpa. You will collaborate closely with our HR leadership, operational teams, and other key stakeholders to streamline processes, enhance organisational efficiency, and ensure the smooth implementation of new HR systems, policies, and bespoke programmes. Your daily responsibilities will span across meticulous data management, comprehensive documentation, effective stakeholder communication, and diligent project tracking, all contributing directly to an improved employee experience and operational excellence within our organisation. This position demands exceptional organisational skills, a keen eye for detail, robust analytical capabilities, and the innate ability to manage multiple priorities effectively in a fast-paced, entirely virtual setting. If you’re looking for a challenging yet rewarding opportunity to apply your HR and project coordination expertise to drive meaningful change within a forward-thinking HR technology company, this is an excellent chance to make a tangible impact from anywhere. We highly value proactive problem-solvers who are adept at leveraging technology to connect and collaborate seamlessly with colleagues across different locations.
Key Responsibilities
- Coordinate and support the full lifecycle of HR projects, from initiation and thorough planning to meticulous execution, diligent monitoring, and successful closure, ensuring all projects are delivered on time, within scope, and meet quality standards.
- Develop and maintain comprehensive project documentation, including detailed project plans, regular status reports, risk registers, stakeholder communication plans, and post-project reviews.
- Facilitate effective communication and foster strong collaboration among all project stakeholders, including HR team members, IT department, leadership, and external vendors, ensuring clear understanding of project objectives, deliverables, and timelines.
- Assist in the research, thorough analysis, selection, and seamless implementation of new HR systems, innovative tools, and advanced technologies to significantly enhance operational efficiency and elevate the overall employee experience.
- Support the rigorous development and regular review of HR policies, standard operating procedures, and company-wide programmes, ensuring full compliance with relevant employment regulations and strong alignment with TalentSpa’s strategic objectives.
- Manage and maintain HR data with utmost accuracy, including precise data entry, insightful analysis, and the generation of comprehensive reports to support project needs and inform strategic decision-making.
- Organise and efficiently schedule virtual meetings, prepare detailed agendas, accurately take minutes, and diligently track action items to ensure timely follow-up and completion.
- Proactively identify opportunities for continuous process improvement within HR operations and actively contribute to the thoughtful design and seamless implementation of more efficient and effective workflows.
- Provide comprehensive administrative support to the HR department as needed, particularly in relation to project-specific tasks and ongoing initiatives.
Required Skills
- Proven experience (2+ years) in a project coordination, project support, or senior administrative role, preferably within an HR department or a fast-paced professional services environment.
- Strong foundational understanding of HR principles, best practices, and relevant employment legislation.
- Exceptional organisational and time management skills, with the demonstrated ability to manage multiple competing priorities and strict deadlines effectively.
- Outstanding written and verbal communication skills, capable of engaging confidently and clearly with diverse internal and external stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and practical experience with HRIS or dedicated project management software.
- High level of accuracy and meticulous attention to detail in all tasks.
- Demonstrated ability to work independently, take initiative, and collaborate effectively as part of a remote team, exhibiting proactive problem-solving capabilities.
Preferred Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a closely related field.
- CIPD qualification (or working towards one) or an equivalent professional HR certification.
- Hands-on experience with specific HRIS platforms (e.g., Workday, SAP SuccessFactors, Zoho People) or recruitment software.
- Familiarity with various project management methodologies (e.g., Agile, Waterfall, Lean).
- Previous experience successfully working in a fully remote or hybrid work model, demonstrating self-discipline and effective virtual collaboration.
Perks & Benefits
- Competitive salary package with opportunities for performance-based bonuses.
- Comprehensive health and wellness benefits package, including private medical insurance.
- Generous paid time off allowance and observance of all public holidays.
- Flexible, fully remote work model, promoting excellent work-life balance and autonomy.
- Budget for home office setup and essential remote working tools to ensure comfort and productivity.
- Significant opportunities for continuous professional development, training, and clear career growth pathways.
- Engaging, collaborative, and supportive company culture focused on innovation and employee well-being.
- Regular virtual team-building events, social activities, and company-wide celebrations.
How to Apply
Interested candidates are strongly encouraged to click on the application link below to submit their comprehensive CV and a compelling cover letter outlining their relevant experience and why they believe they are an ideal fit for this virtual HR Projects Coordinator role at TalentSpa. Please specifically highlight your experience with HR projects, your proficiency in project coordination, and your ability to thrive in a remote working capacity. We eagerly look forward to reviewing your application and potentially welcoming you to our innovative team.