About Company
At Career.zycto, we believe that efficient information management is the backbone of operational excellence. Joining our dynamic team means becoming a crucial part of a forward-thinking organization dedicated to optimizing workflows and ensuring data integrity across various client projects. We empower our staff to develop their expertise in a supportive environment, valuing precision and meticulous attention to detail. This is an unparalleled opportunity for a Records Assistant to contribute directly to our success by maintaining impeccable records and supporting our commitment to outstanding service delivery in Upper Hill.
Job Description
Career.zycto is actively seeking a meticulous and highly organized Records Assistant to join our thriving team in Upper Hill, Nairobi. This crucial full-time, on-site role is designed for an individual who excels in maintaining the integrity and accessibility of vital organizational information, both physical and digital. As a Records Assistant, you will be at the forefront of our information management strategy, playing a direct role in supporting our operational efficiency and ensuring we adhere to the highest standards of data governance and compliance.
Your day-to-day responsibilities will involve a wide array of tasks from systematically categorizing and filing documents to managing sophisticated records databases. You will be instrumental in the secure handling of sensitive data, processing information requests promptly, and contributing to the continuous enhancement of our record-keeping methodologies. This position demands exceptional attention to detail, a proactive mindset, and a commitment to precision, as your efforts will directly contribute to the smooth functioning of various departments and projects.
We are looking for a candidate who not only possesses strong administrative and organizational skills but also demonstrates an innate ability to work both independently and collaboratively within a fast-paced environment. If you are passionate about efficient information flow, possess a keen eye for detail, and are eager to grow your career within a company that values expertise and dedication, Career.zycto offers an outstanding platform. Join us and become a vital contributor, helping to uphold our reputation for excellence in information management and client service. This is more than just a filing role; it’s an opportunity to ensure the foundational data integrity that drives our success.
Key Responsibilities
- Categorize, classify, and file physical and digital documents accurately and efficiently.
- Maintain and update records databases and filing systems, ensuring data integrity and accessibility.
- Process requests for information and documents promptly, adhering to confidentiality protocols.
- Assist in the digitization of physical records, ensuring proper indexing and storage.
- Conduct regular audits of records to ensure compliance with internal policies and external regulations.
- Manage document retention and disposal schedules in accordance with established guidelines.
- Collaborate with various departments to ensure consistent record-keeping practices.
- Identify and implement improvements to records management processes and systems.
- Prepare reports on records status, retrieval rates, and compliance as required.
- Safeguard sensitive and confidential information, upholding strict data privacy standards.
Required Skills
- Proficiency in records management principles and practices.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with document management systems (DMS) or database software.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
Preferred Qualifications
- A Diploma or Bachelor's degree in Records Management, Information Science, Library Science, or a related field.
- 1-2 years of proven experience in a records assistant or similar administrative role.
- Familiarity with Kenyan data protection laws and compliance standards.
- Experience with scanning and imaging technologies.
- Demonstrated ability to improve efficiency in record-keeping processes.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance.
- Generous paid time off and holidays.
- Professional development and training opportunities.
- Modern and ergonomic office environment in Upper Hill.
- Collaborative and supportive team culture.
- Opportunities for career growth within the company.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV highlights your relevant experience in records management and your commitment to precision and confidentiality. We look forward to reviewing your application and welcoming a new dedicated Records Assistant to our team.
