About Company
Embark on a meaningful career with Career.zycto, where precision meets purpose in the public sector. We specialize in connecting talent with vital roles that uphold public trust and streamline essential services. For an entry-level Records Assistant, this means stepping into an environment committed to your development, offering hands-on experience with critical information management. Join a team where your meticulous efforts contribute directly to operational efficiency and historical preservation, laying a strong foundation for your professional journey. Career.zycto champions a supportive workplace, empowering you to thrive.
Job Description
Are you meticulously organised, possess an exceptional eye for detail, and eager to kickstart your career in a role that makes a real difference to public service? Career.zycto is seeking a dedicated and enthusiastic Public Sector Records Assistant to join a dynamic team in Bootham, York. This is an outstanding entry-level opportunity for individuals passionate about contributing to the efficient management of vital public records and information.
In this role, you will be instrumental in ensuring the accuracy, accessibility, and integrity of critical documents that underpin public services. You’ll gain invaluable experience across various aspects of records management, learning best practices in compliance, data handling, and information governance within a public sector context. We understand that this is an entry-level position, and we are committed to providing comprehensive training and support to help you develop the skills and knowledge required to excel. You’ll be working in a structured environment where your contribution is highly valued, and your growth is encouraged. If you’re a proactive individual who thrives on order and process, with a keen interest in administrative efficiency and public information, we encourage you to apply and begin a rewarding journey with us.
Key Responsibilities
- Process, organise, and file public records and documents, both physical and digital, ensuring accuracy and adherence to established protocols.
- Assist with the retrieval and delivery of requested files and information to authorised personnel in a timely manner.
- Undertake data entry tasks, updating databases and systems with new information and record changes.
- Perform quality checks on existing records to ensure completeness and compliance with data protection regulations.
- Support the digitisation of physical records, including scanning, indexing, and categorising documents.
- Maintain confidentiality and security of sensitive information at all times.
- Respond to internal inquiries regarding record locations and status, providing polite and professional assistance.
- Contribute to the continuous improvement of records management processes and procedures.
- Handle incoming and outgoing correspondence and materials related to records management.
- Participate in team meetings and training sessions to enhance knowledge and skills.
Required Skills
- Exceptional attention to detail and accuracy.
- Strong organisational and time management skills.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite).
- Ability to follow instructions and procedures meticulously.
- Excellent communication skills, both written and verbal.
- A proactive and methodical approach to tasks.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications
- GCSEs (or equivalent) in English and Maths at grade C/4 or above.
- Previous administrative or clerical experience (even voluntary).
- Familiarity with record-keeping systems or data management principles.
- An understanding of confidentiality and data protection principles (e.g., GDPR).
Perks & Benefits
- Competitive annual salary.
- Generous paid time off allowance.
- Pension scheme contributions.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Employee assistance program.
- Convenient Bootham, York location with good transport links.
How to Apply
Ready to make a significant impact within the public sector? We invite you to apply for this exciting entry-level opportunity. Please click on the application link below to submit your CV and a cover letter outlining your interest in the role and how your skills align with our requirements. We look forward to reviewing your application!
