About Company
Join Career.zycto, a rapidly evolving professional services firm dedicated to fostering an environment where fresh talent thrives. We empower our teams to contribute significantly from day one, offering unparalleled learning experiences and mentorship. As an entry-level Project Documentation Coordinator, you’ll find a supportive ecosystem designed for growth, where your meticulous organizational skills and attention to detail will directly impact project success. We pride ourselves on cultivating a collaborative culture that values clear communication and efficient processes, making us an ideal launchpad for your career.
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Job Description
Are you a highly organized and detail-oriented individual eager to kickstart your career in project management? Career.zycto is seeking a motivated Entry-Level Project Documentation Coordinator to join our dynamic team in Hamilton, Ontario. This is an exceptional opportunity for a recent graduate or an individual with foundational administrative skills to gain invaluable experience in a fast-paced professional environment.
As a Project Documentation Coordinator, you will play a crucial role in ensuring the smooth flow of information and maintaining meticulous records across various projects. You will be instrumental in organizing, tracking, and distributing essential project documents, contributing directly to project efficiency and compliance. This role offers hands-on experience with diverse project lifecycles, exposing you to best practices in documentation management, version control, and stakeholder communication.
We are looking for someone who is not only meticulous but also possesses a proactive attitude and a strong desire to learn. You will be supported by experienced project managers and team leads who are committed to your professional development, providing guidance and opportunities to expand your skill set. This position is perfect for an individual who thrives in a structured yet adaptable setting and is passionate about contributing to project success through precision and organization.
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Your daily tasks will involve working with various software tools, collaborating with internal teams, and ensuring that all project documentation adheres to established standards. This includes everything from initial project proposals and meeting minutes to technical specifications and final reports. You’ll become the go-to person for document retrieval and version control, making you an indispensable part of our project delivery framework. If you’re ready to make a tangible impact and build a robust foundation for a career in project coordination or project management, we encourage you to apply and grow with Career.zycto. This is more than just an administrative role; it’s a stepping stone into a fulfilling career where your contributions are valued and your growth is prioritized.
Key Responsibilities
- Manage, organize, and maintain project documentation, ensuring accuracy, completeness, and accessibility.
- Assist in the creation, formatting, and distribution of various project documents, including reports, proposals, meeting minutes, and presentations.
- Implement and maintain version control for all project documents, ensuring the latest versions are readily available.
- Support project teams in adhering to established documentation standards and procedures.
- Facilitate document review cycles and track approvals from relevant stakeholders.
- Archive completed project documents according to company policies and regulatory requirements.
- Collaborate with project managers and team members to identify and address documentation needs.
- Assist with scheduling meetings and preparing necessary materials for project reviews.
- Provide general administrative support to the project management office as needed.
- Continuously learn and apply best practices in documentation management and project coordination.
Required Skills
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- A proactive and problem-solving attitude.
- Basic understanding of project lifecycle concepts.
Preferred Qualifications
- Post-secondary diploma or degree in Business Administration, Project Management, or a related field.
- Familiarity with document management systems (DMS) or project management software.
- Previous experience in an administrative or office support role (including internships or volunteer work).
- A genuine interest in pursuing a career in project management.
Perks & Benefits
- Comprehensive health and dental benefits package.
- Paid time off and holidays.
- Opportunities for professional development and career growth.
- Mentorship programs for entry-level employees.
- Collaborative and supportive work environment.
- Modern office located in downtown Hamilton.
- Employee assistance program.
- Regular team-building events.
How to Apply
Ready to take the first step in your project management career? Click on the application link below to submit your resume and cover letter. We look forward to reviewing your application!
