About Company
Career.zycto champions efficient and accurate information management, fostering an environment where precision meets flexibility. We pride ourselves on creating streamlined processes that empower our teams across various sectors. For a Records Administrator, our commitment to robust data integrity and organized systems means you’ll be at the heart of our operational success, ensuring everything runs smoothly. We value meticulous attention to detail and offer a supportive culture where your contributions directly impact our collective efficiency. Join us to refine our information architecture and grow within a forward-thinking organisation dedicated to excellence.
Job Description
Are you a highly organised and detail-oriented professional with a passion for meticulous record-keeping? Career.zycto is seeking a dedicated Records Administrator to join our dynamic team in Heeley, Sheffield. This isn’t just a data entry role; it’s an opportunity to be the backbone of our information management, ensuring accuracy, accessibility, and compliance across all our operational documents and digital assets. We understand the importance of work-life balance, which is why we’re offering flexible hours within a full-time capacity, allowing you to tailor your schedule to best suit your needs while fulfilling our business requirements.
As a Records Administrator, you will play a pivotal role in maintaining the integrity and confidentiality of our critical records. You will be responsible for developing and implementing effective filing systems, both physical and digital, managing document lifecycles, and ensuring all information adheres to relevant data protection regulations and internal policies. Your expertise will be crucial in supporting various departments, providing quick access to necessary information, and contributing to the overall efficiency of our operations.
We are looking for someone who is proactive, methodical, and possesses excellent communication skills to collaborate with team members at all levels. You should be comfortable working independently, managing your workload effectively, and identifying areas for process improvement. If you thrive in an environment where your organisational skills are highly valued, and you’re eager to contribute to a company’s success through exceptional information governance, then this could be the perfect fit for you. Career.zycto is committed to professional development, offering opportunities for training and growth within the organisation. We believe in empowering our employees and providing the tools and support needed to excel in their roles. Embrace a role where your precision makes a tangible difference every single day.
Key Responsibilities
- Manage and maintain comprehensive physical and digital record-keeping systems, ensuring accuracy and accessibility.
- Implement and oversee document control procedures, including version control, archiving, and retrieval.
- Ensure strict compliance with data protection regulations (e.g., GDPR) and internal confidentiality policies.
- Process, categorise, and file incoming and outgoing documents efficiently and accurately.
- Conduct regular audits of records to identify and rectify discrepancies, ensuring data integrity.
- Provide timely retrieval of documents and information for various departments upon request.
- Assist in the development and implementation of new record management strategies and technologies.
- Train staff on proper record-keeping procedures and data handling protocols.
- Collaborate with team members to streamline administrative processes and improve workflow efficiency.
- Prepare reports on record management activities and compliance status.
Required Skills
- Proven experience in a records management or administrative role.
- Exceptional organisational and time management skills.
- Meticulous attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong understanding of data protection principles (e.g., GDPR).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Problem-solving aptitude and ability to identify process improvements.
Preferred Qualifications
- Qualification in Business Administration, Information Management, or a related field.
- Experience with specific document management systems (DMS).
- Knowledge of industry-specific record-keeping standards.
- Experience in training or mentoring others on administrative processes.
- Familiarity with digital archiving and data migration.
Perks & Benefits
- Flexible working hours to support work-life balance.
- Competitive annual salary.
- Generous holiday allowance.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Modern office facilities in Heeley, Sheffield.
- Company pension scheme.
- Employee assistance program.
How to Apply
To apply for this exciting Records Administrator – Flexible Hours opportunity, please click on the application link below. We look forward to reviewing your application.
