About Company
Is your meticulous nature and passion for legal support ready for a thriving practice? Career.zycto in South Gladstone offers a vibrant, supportive atmosphere where a Legal Administrative Assistant can truly make an impact. We are a firm dedicated to delivering top-tier legal services, and we understand that our administrative backbone is key to our success. Here, your organizational skills, discretion, and ability to manage complex tasks will be celebrated. We invest in our team’s growth, providing a platform where you can refine your expertise and contribute meaningfully to a professional environment that values precision and dedication.
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Job Description
Career.zycto is seeking a highly organized, proactive, and dedicated Legal Administrative Assistant to join our esteemed legal team in South Gladstone. This full-time position is pivotal to the smooth operation of our busy office, providing comprehensive administrative support to our legal professionals and ensuring efficient workflow. You will be at the heart of our operations, managing critical documentation, coordinating schedules, and acting as the first point of contact for clients, playing an indispensable role in maintaining our high standards of client service and operational excellence. This role offers the chance to contribute significantly to our daily operations and directly impact the efficiency and effectiveness of our legal services.
In this role, you’ll be more than just an assistant; you’ll be a vital contributor to our firm’s success. We are looking for someone who thrives in a fast-paced legal environment, possesses exceptional communication skills, and demonstrates unwavering attention to detail. Your ability to prioritize tasks, manage deadlines, and handle confidential information with the utmost discretion will be paramount. You will work closely with solicitors and paralegals across various practice areas, assisting with everything from preparing complex legal documents and managing correspondence to organizing case files and scheduling appointments. The dynamic nature of legal work means every day presents new challenges and opportunities for learning.
We pride ourselves on fostering a collaborative and supportive workplace culture where every team member is valued. As a Legal Administrative Assistant, you’ll have opportunities to enhance your skills, learn about different facets of law, and contribute to a team that is genuinely passionate about legal excellence and client advocacy. We understand the importance of your role in ensuring our lawyers can focus on delivering superior legal advice, and we support your professional development every step of the way. This is an excellent opportunity for an experienced administrative professional looking to build a long-term career in the legal sector with a reputable firm in Gladstone. If you are eager to apply your administrative expertise within a professional legal setting and wish to contribute to meaningful legal outcomes, we encourage you to apply and become a key part of our dedicated team.
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Key Responsibilities
- Manage and maintain legal documents, files, and records (both physical and electronic) with meticulous attention to detail.
- Prepare, proofread, and format legal correspondence, pleadings, briefs, and other documents.
- Schedule and coordinate appointments, meetings, depositions, and court hearings.
- Act as the primary point of contact for clients, greeting them professionally and directing inquiries appropriately.
- Manage incoming and outgoing mail, faxes, and emails, ensuring timely distribution and response.
- Assist with billing procedures, expense reports, and accounts payable/receivable tasks.
- Conduct basic legal research and information gathering as directed by legal professionals.
- Maintain lawyers' calendars and deadlines, providing timely reminders.
- Ensure office supplies are adequately stocked and equipment is in good working order.
- Handle confidential information with the utmost discretion and professionalism.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of accuracy and attention to detail.
- Ability to prioritize and manage multiple tasks effectively under pressure.
- Demonstrated discretion and ability to handle confidential information.
- Excellent interpersonal skills and a client-focused approach.
Preferred Qualifications
- Certificate III or IV in Legal Services/Business Administration or equivalent.
- Experience with legal practice management software (e.g., Leap, Actionstep).
- Familiarity with legal terminology and court procedures in Queensland.
- Previous experience working in a legal firm environment.
Perks & Benefits
- Competitive salary package.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative team environment.
- Modern office facilities in a convenient South Gladstone location.
- Employee assistance program.
- Annual social events and team building activities.
- Work-life balance initiatives.
How to Apply
To express your interest in this exciting opportunity, please click on the application link below. We look forward to reviewing your application and learning more about how your skills and experience can contribute to our team at Career.zycto.
