About Company
Looking to kickstart your professional journey in a supportive environment? Career.zycto is a dynamic, forward-thinking firm dedicated to fostering talent and driving success in the professional services sector. We believe in empowering our team members through hands-on experience, mentorship, and continuous learning. As an Executive Assistant Trainee, you’ll find a welcoming space to develop critical administrative and strategic support skills, learning directly from experienced leaders. Join us in Saguenay and become an indispensable part of a team where your growth is our priority, building a strong foundation for a thriving career.
Advertisement
Job Description
Are you a highly motivated and organized individual looking to launch your career in a professional administrative role? Career.zycto is seeking a dedicated Executive Assistant Trainee to join our vibrant team in Saguenay, Quebec. This is an exceptional entry-level opportunity designed to provide comprehensive training and hands-on experience in supporting our leadership team. We are committed to nurturing talent and providing a clear path for professional growth, allowing you to develop essential skills that will serve as the foundation for a successful career.
As an Executive Assistant Trainee, you will work closely with seasoned executives, gaining invaluable insights into the daily operations and strategic initiatives of our firm. Your role will be crucial in ensuring the smooth and efficient functioning of our executive office. You will be exposed to a wide range of administrative tasks, from managing complex calendars and coordinating crucial meetings to preparing detailed reports and presentations. This position is ideal for someone eager to learn, who possesses a meticulous eye for detail, and demonstrates a proactive approach to problem-solving. We will provide you with the tools, resources, and mentorship necessary to excel in this role and beyond.
Career.zycto prides itself on creating an inclusive and collaborative work environment where every team member feels valued and empowered. You will not only learn the technical aspects of executive support but also develop critical soft skills such as professional communication, discretion, and strategic thinking. If you are a fast learner, possess excellent organizational abilities, and are ready to embark on a challenging yet rewarding career journey, we encourage you to apply. This trainee position is more than just a job; it’s an investment in your future, offering a springboard into the professional world with extensive opportunities for advancement within our growing organization.
Advertisement
Key Responsibilities
- Provide comprehensive administrative and secretarial support to assigned executives.
- Assist in managing complex calendars, scheduling appointments, and coordinating meetings (both internal and external).
- Prepare, proofread, and edit a variety of documents, including correspondence, reports, presentations, and memos.
- Organize and maintain efficient filing systems, both digital and physical, ensuring data integrity and accessibility.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Handle incoming and outgoing communications, screening calls and emails, and directing inquiries appropriately.
- Process expense reports, invoices, and other financial documentation with accuracy and timeliness.
- Assist with special projects, research tasks, and event planning as assigned by executives.
- Maintain confidentiality of sensitive information and exercise discretion in all communications.
- Support general office operations and contribute to a positive and productive work environment.
Required Skills
- High school diploma or equivalent.
- Strong verbal and written communication skills in both English and French (Bilingualism is a significant asset in Quebec).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management abilities, with a keen eye for detail.
- Demonstrated ability to learn quickly and adapt to new processes and technologies.
- Proactive attitude, strong initiative, and a willingness to take on new challenges.
- Professional demeanor and excellent interpersonal skills.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications
- Post-secondary education or diploma in Office Administration, Business Administration, or a related field.
- Prior experience in an office environment, administrative support, or customer service role.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Basic knowledge of the Saguenay business community.
Perks & Benefits
- Competitive trainee salary with regular performance reviews.
- Comprehensive health, dental, and vision benefits package.
- Structured mentorship program with experienced professionals.
- Significant opportunities for professional development and career advancement.
- Dynamic, supportive, and collaborative work environment.
- Generous paid time off, including vacation and sick leave.
- Employee assistance program for personal and professional support.
- Modern office facilities located in the heart of Saguenay.
How to Apply
To seize this exciting opportunity and embark on your career journey with Career.zycto, please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application and discovering how your skills and aspirations align with our mission. Only qualified candidates will be contacted for an interview.
