About Company
Joining Career.zycto means becoming an integral part of a forward-thinking team dedicated to empowering careers across diverse industries. We are a dynamic professional services firm committed to connecting exceptional talent with pioneering opportunities. For an Administrative Assistant, this translates into a vibrant, supportive environment where your organizational prowess and attention to detail are not just valued, but essential to our daily operations. You’ll thrive here, contributing directly to an organization that impacts countless professional journeys. We foster a culture of growth, collaboration, and continuous improvement, ensuring your contributions are recognized and your professional development is prioritized.
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Job Description
Are you a highly organized, proactive, and detail-oriented professional seeking to make a significant impact in a fast-paced environment? Career.zycto is on the lookout for a dedicated Administrative Assistant to bolster our operational efficiency and support our team in West End, Hartford. In this pivotal full-time role, you will be the backbone of our administrative functions, ensuring seamless daily operations and contributing to a positive, productive workplace culture. We value individuals who take initiative, possess excellent communication skills, and are adept at managing multiple priorities with precision and professionalism. This is an exciting opportunity to join a growing firm where your organizational talents will be celebrated and your career trajectory supported through continuous learning and development. If you are passionate about administrative excellence and ready to take on a diverse range of tasks, we invite you to explore this opportunity to become an indispensable member of the Career.zycto family.
Key Responsibilities
- Manage and maintain executive schedules, including arranging appointments, meetings, and conferences.
- Prepare and edit correspondence, communications, presentations, and other documents with meticulous attention to detail.
- Organize and coordinate office operations and procedures to ensure maximum organizational effectiveness and efficiency.
- Handle incoming calls and correspondence, directing them to the appropriate personnel and ensuring timely follow-up.
- Maintain accurate filing systems, both electronic and physical, guaranteeing data integrity and easy accessibility.
- Coordinate comprehensive travel arrangements for staff, including booking flights, hotels, and ground transportation.
- Assist with the preparation of reports, financial statements, and professional presentations.
- Order and maintain office supplies, ensuring adequate stock levels while adhering to budget guidelines and cost-effectiveness.
- Serve as a primary point of contact for internal and external stakeholders, fostering positive relationships.
- Process invoices, expense reports, and other financial documentation with accuracy and discretion.
- Assist in planning and executing company events, meetings, and team-building activities.
- Provide general administrative support to various departments as needed, demonstrating flexibility and a proactive attitude.
- Operate and maintain office equipment, including printers, copiers, and projectors, troubleshooting minor issues.
- Contribute to a positive and harmonious office environment through proactive problem-solving and a helpful, can-do attitude.
- Ensure strict compliance with company policies and procedures across all administrative functions.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Exceptional attention to detail and accuracy
- Ability to prioritize and multitask effectively in a dynamic environment
- High level of discretion and ability to handle confidential information
- Proven problem-solving skills and resourcefulness
- Strong interpersonal skills and a collaborative spirit
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field
- Experience with office management software or CRM systems
- Previous experience in the professional services or recruitment industry
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams)
Perks & Benefits
- Competitive salary and performance-based bonuses
- Comprehensive health, dental, and vision insurance coverage
- Generous paid time off (vacation, sick leave, holidays)
- 401(k) retirement plan with company match
- Robust professional development and career growth opportunities
- Supportive, collaborative, and inclusive work environment
- Opportunity to work in a vibrant West End, Hartford location
- Employee assistance program for personal and professional support
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please ensure your resume is up-to-date and thoroughly highlights your relevant administrative experience, showcasing your organizational skills and attention to detail. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
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