About Company
At Career.zycto, we believe in fostering environments where talent excels and contributions are valued. We are a forward-thinking organization dedicated to innovation and client success, operating with a strong sense of community and purpose. For an Administrative Assistant, this means stepping into a role where your organizational prowess and proactive support directly impact daily operations and team efficiency. We offer a supportive culture, opportunities for skill development, and a chance to truly make a difference, ensuring every team member feels empowered and integrated within our collaborative framework. Join us and help shape our future.
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Job Description
Career.zycto is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our growing team in Clayton, Delaware. This crucial support role is designed for an individual who thrives in a dynamic environment, enjoys taking initiative, and is passionate about contributing to the smooth operation of a professional office. As the Administrative Assistant, you will be the backbone of our daily functions, providing essential support to various departments and ensuring that our team can focus on their core objectives.
Your day-to-day will involve a diverse range of tasks, from managing schedules and coordinating meetings to handling communications and maintaining office supplies. We are looking for someone who can anticipate needs, problem-solve efficiently, and maintain a high level of professionalism in all interactions. This role offers the opportunity to develop strong organizational and communication skills, work closely with leadership, and become an integral part of our collaborative culture. If you are a self-starter with a positive attitude, excellent interpersonal skills, and a commitment to precision, we encourage you to apply. This position is perfect for someone looking to grow their career in an environment where their contributions are visible and valued, providing direct support that enables our entire organization to achieve its goals and deliver exceptional service to our clients. You’ll be instrumental in creating an efficient and welcoming office atmosphere, vital for both our employees and visitors. We foster an environment of continuous learning and provide the tools necessary for you to succeed and expand your professional capabilities.
Key Responsibilities
- Manage and maintain executive and team calendars, scheduling appointments, meetings, and conferences.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.
- Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitors.
- Order and maintain office supplies, ensuring adequate stock levels and managing vendor relationships.
- Process invoices, expense reports, and other financial documentation with accuracy and confidentiality.
- Assist in the preparation of regular reports, summaries, and presentations for management.
- Coordinate travel arrangements and accommodations for staff as needed.
- Maintain organized filing systems, both digital and physical, for easy retrieval of information.
- Support HR functions by assisting with new employee onboarding logistics and maintaining personnel records.
- Handle confidential information with discretion and integrity.
- Assist with special projects and events as assigned.
Required Skills
- Proven experience as an Administrative Assistant or in a similar support role for at least 2 years.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and planning skills with meticulous attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Exceptional interpersonal skills and a professional demeanor.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
Preferred Qualifications
- Associate's degree or certification in Office Administration, Business, or a related field.
- Familiarity with project management software (e.g., Asana, Trello) or CRM systems.
- Experience working in a professional services or consulting environment.
Perks & Benefits
- Competitive salary and benefits package.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- 401(k) retirement plan with company match.
- Life and disability insurance.
How to Apply
To apply for this exciting opportunity, please click on the application link below. Submit your resume and a cover letter detailing your relevant experience and why you are a great fit for the Administrative Assistant role at Career.zycto.
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