About Company
Career.zycto thrives on connecting talent with opportunity, fostering growth for both individuals and businesses across dynamic sectors. We pride ourselves on creating a supportive, forward-thinking environment where efficiency and innovation are celebrated. For an Administrative Coordinator, this means a chance to significantly impact our operations, streamlining processes and ensuring seamless daily functions. You’ll join a team that values your meticulous approach and proactive contributions, making Career.zycto an ideal place to develop your professional journey.
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Job Description
Are you an exceptionally organized and proactive individual seeking a role that offers flexibility without compromising impact? Career.zycto is on the lookout for a dynamic Administrative Coordinator to join our vibrant team in the heart of Raffles Place, Singapore. This isn’t just a support role; it’s an opportunity to be the organizational backbone of our operations, ensuring seamless day-to-day functions and contributing directly to our efficiency and success. We understand that modern professionals seek balance, which is why this position offers flexible hours, allowing you to manage your work-life harmony effectively while still being an integral part of our on-site team. We believe that a well-supported team is a productive team, and your contribution will be vital to our collective achievements.
As our Administrative Coordinator, you will be the central point for a myriad of essential tasks, ranging from managing schedules and organizing documents to coordinating meetings and supporting various departmental needs. Your meticulous attention to detail will ensure that our administrative processes run smoothly, freeing up our core teams to focus on their strategic objectives. We are seeking someone who not only executes tasks efficiently but also anticipates needs, proactively identifies areas for improvement, and takes initiative to implement solutions. This role is perfect for someone who excels in a fast-paced environment, can juggle multiple priorities with grace, and possesses outstanding communication skills. Your ability to maintain a calm and professional demeanor under pressure will be highly valued.
Career.zycto is committed to fostering a workplace where every team member feels valued, supported, and empowered to grow. You’ll have the chance to work alongside passionate professionals, gain exposure to diverse aspects of our business, and significantly contribute to our positive work culture. We encourage a collaborative spirit and provide the tools and resources for you to excel. If you are detail-oriented, tech-savvy, and possess a can-do attitude, and are excited by the prospect of a flexible schedule in a professional setting, we encourage you to explore this exciting opportunity to shape your career with us.
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Key Responsibilities
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings (both internal and external).
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and electronic filing systems, ensuring information is readily accessible and secure.
- Coordinate travel arrangements and accommodations for staff as required.
- Handle office supply inventory, procurement, and liaise with vendors for office equipment maintenance.
- Process expense reports and assist with basic bookkeeping tasks.
- Act as a primary point of contact for internal and external inquiries, directing them appropriately.
- Assist in organizing company events, workshops, or team-building activities.
- Support HR functions such as onboarding new employees by preparing necessary documentation and resources.
- Identify and implement process improvements for administrative tasks to enhance efficiency.
Required Skills
- Proven experience as an Administrative Coordinator, Administrator, or similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong verbal and written communication skills in English.
- High degree of accuracy and attention to detail.
- Ability to work independently with minimal supervision and as part of a team.
- Discretion and confidentiality.
Preferred Qualifications
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Familiarity with project management software (e.g., Asana, Trello).
- Experience working in a fast-paced corporate environment.
- Ability to adapt to new technologies and processes quickly.
- Strong problem-solving abilities and proactive approach.
Perks & Benefits
- Competitive salary with flexible working hours.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and training.
- Vibrant and supportive work environment in a prime CBD location.
- Employee recognition programs.
- Generous paid time off and public holidays.
How to Apply
Interested candidates are invited to apply by clicking on the application link below. Please ensure your resume highlights your relevant administrative experience and how your skills align with the requirements of this flexible role.
