About Company
Join Career.zycto, where professional growth meets a supportive and dynamic work environment. We pride ourselves on connecting top talent with leading opportunities across various industries. For an Administrative Coordinator, this means a chance to be at the heart of our operations, ensuring seamless workflows and client satisfaction. We value proactive individuals who thrive on organization and contribute directly to our success. At Career.zycto, your contributions enable us to deliver exceptional service, making a tangible impact on both our team and the careers we help shape.
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Job Description
Career.zycto is seeking a highly organized and proactive Administrative Coordinator with a keen eye for detail to join our dynamic team in Sudbury, Ontario. This full-time role offers the unique advantage of flexible hours, allowing you to manage your work-life balance effectively while contributing significantly to our operational efficiency. We understand that productivity thrives when employees have the autonomy to structure their day, and this position is designed to empower you to do just that within the framework of our business needs.
As an Administrative Coordinator, you will be the backbone of our office, providing essential support across various departments. Your primary focus will be to ensure smooth administrative operations, from managing complex schedules to preparing critical documents and acting as a central point of contact for internal and external stakeholders. The ideal candidate will be a self-starter, capable of juggling multiple tasks with precision, and an excellent communicator who can adapt to changing priorities with a positive attitude.
This role is perfect for someone who excels in a supportive capacity but also craves the independence to organize their workload efficiently. You’ll play a vital part in maintaining our professional image, enhancing team productivity, and ensuring that our office environment is welcoming and highly functional. If you are passionate about administrative excellence and eager to work in an environment that values flexibility and professional growth, we encourage you to apply and help us continue to connect talent with opportunity.
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Key Responsibilities
- Manage and maintain executive calendars, schedule meetings, and coordinate appointments, adapting to flexible scheduling needs.
- Prepare and edit correspondence, communications, presentations, and other documents with meticulous attention to detail.
- Handle incoming calls, emails, and other communications, directing them to the appropriate personnel promptly.
- Organize and maintain both physical and electronic filing systems, ensuring accessibility and confidentiality.
- Coordinate office activities and operations to secure efficiency and compliance with company policies and procedures.
- Provide administrative support to Human Resources functions, including onboarding, record-keeping, and general assistance.
- Process and reconcile expenses, invoices, and other financial documents accurately and on schedule.
- Act as a primary point of contact for internal team members and external clients/vendors.
- Assist with special projects and events as needed, demonstrating flexibility in project timelines and requirements.
- Ensure office supplies are adequately stocked and office equipment is maintained and functional.
Required Skills
- Proven experience (minimum 2 years) as an Administrative Coordinator or in a similar administrative role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Superior organizational and time management skills, with a proven ability to manage flexible work schedules effectively.
- Outstanding written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently, prioritize tasks, and manage multiple projects concurrently.
- High level of discretion and ability to handle confidential information.
- High school diploma or equivalent.
Preferred Qualifications
- Post-secondary education or a diploma in Office Administration, Business, or a related field.
- Experience with project management software or Customer Relationship Management (CRM) systems.
- Familiarity with the local business environment in Sudbury, Ontario.
- Bilingualism (English/French) is considered an asset.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Flexible working hours to support work-life balance.
- Opportunities for continuous professional development and career growth.
- A collaborative, supportive, and inclusive work environment.
- Modern office facilities located in the vibrant city of Sudbury.
- Employee assistance program for personal and professional support.
- Generous paid time off and holidays.
How to Apply
To express your interest in this exciting opportunity, please click on the application link below to submit your resume and cover letter. Highlight your administrative experience and how you thrive in a flexible work environment. We look forward to hearing from you!
