About Company
Career.zycto is a dynamic and forward-thinking organization dedicated to empowering professionals through strategic talent solutions and exceptional support services. We believe in cultivating a supportive environment where administrative prowess is recognized and integrated into our core operations. Our commitment extends to fostering individual growth, embracing flexibility, and ensuring every team member feels valued. For an Administrative Coordinator, Career.zycto offers an exciting opportunity to contribute directly to our success while enjoying a healthy work-life balance within a collaborative and progressive setting.
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Job Description
Career.zycto is seeking an exceptional and highly organized Administrative Coordinator with a keen eye for detail to join our vibrant team in Applewood, Mississauga. This full-time role offers flexible hours, acknowledging the importance of work-life integration while ensuring our operational efficiency remains paramount. As an Administrative Coordinator, you will be the backbone of our daily operations, providing essential support across various departments, managing schedules, and facilitating seamless communication. You will play a pivotal role in maintaining our office environment, streamlining administrative processes, and ensuring that our team has the resources needed to excel. We are looking for an individual who is proactive, resourceful, and thrives in an environment where their organizational skills directly contribute to overall success.
This position requires a professional who can anticipate needs, manage multiple priorities with grace, and consistently deliver high-quality support. Your ability to work autonomously as well as collaboratively will be key, as will your adaptability to evolving priorities. Beyond traditional administrative duties, you will have the opportunity to contribute to special projects, help organize company events, and interface with clients and partners, truly making this a multifaceted and rewarding role. We are committed to fostering a supportive and engaging workplace where your contributions are recognized and your professional development is encouraged. If you are passionate about administration, possess an unwavering commitment to efficiency, and are looking for a role that values your time and talent, we encourage you to apply. Join Career.zycto and become an integral part of a team that is shaping the future of professional services.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
- Prepare and distribute internal and external communications, including memos, emails, and reports.
- Organize and maintain physical and electronic filing systems, ensuring data integrity and accessibility.
- Coordinate office supplies, equipment maintenance, and vendor relations to ensure a smooth operational flow.
- Assist with onboarding new employees, preparing workstations and necessary documentation.
- Handle incoming calls and correspondence, directing inquiries to the appropriate personnel.
- Support various departments with administrative tasks, data entry, and project coordination.
- Process expense reports, invoices, and other financial documentation with accuracy and discretion.
- Assist in organizing company events, meetings, and travel arrangements as required.
- Proactively identify and implement improvements to administrative processes for greater efficiency.
Required Skills
- Minimum of 2 years of experience in an administrative or coordination role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proven ability to multitask and prioritize effectively in a fast-paced environment.
- High level of professionalism and discretion when handling confidential information.
- Ability to work independently with minimal supervision and as part of a team.
Preferred Qualifications
- Post-secondary education in Business Administration or a related field.
- Experience with office management software or CRM systems.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Experience in a professional services or recruitment industry.
- Bilingualism (English/French) is an asset.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off and flexible scheduling options.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative work environment.
- Modern office space with amenities in Applewood, Mississauga.
- Employee assistance program.
- Team-building activities and social events.
How to Apply
To seize this exciting opportunity, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We encourage all qualified applicants to click on the link below to apply for the job.
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