About Company
Are you ready to be the pivotal force behind a thriving organization’s daily operations? At Career.zycto, we empower businesses by connecting them with exceptional talent and innovative solutions. We pride ourselves on fostering a collaborative, respectful, and growth-oriented environment where every team member’s contribution is valued. An Administrative Office Assistant joining us will find an ideal setting to hone their organizational skills, take ownership of vital processes, and directly impact our efficiency and client satisfaction. We believe in providing the tools and support needed for you to excel and build a rewarding career.
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Job Description
Career.zycto is seeking a highly organized, proactive, and detail-oriented Administrative Office Assistant to join our vibrant team in Ajao Estate, Lagos. This full-time, on-site role is crucial for ensuring the smooth and efficient operation of our office, providing essential support to our management and various departments. As the first point of contact for many of our stakeholders, your professionalism and friendly demeanor will reflect the core values of our company and set the tone for positive interactions.
In this multifaceted role, you will be the backbone of our administrative functions, handling a diverse range of tasks that keep our office running seamlessly. Your day could involve anything from meticulously managing executive schedules and preparing critical business documents to expertly coordinating internal and external meetings, ensuring all logistical details are covered. You’ll also be responsible for overseeing office supplies, guaranteeing that our team has all the necessary resources to perform their best. Your contribution will directly impact our team’s productivity, efficiency, and overall success, creating an environment where everyone can thrive.
We are looking for an individual who is not just seeking a job, but a career opportunity where they can grow, take initiative, and make a tangible difference. You will be instrumental in maintaining an organized, professional, and welcoming office environment, which is vital for both our dedicated employees and esteemed visiting clients. Your ability to anticipate needs, skillfully prioritize tasks in a fast-paced setting, and execute administrative duties with precision and a positive attitude will be highly valued.
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This position offers an exciting opportunity to work within a dynamic HR and business solutions firm, where you will gain exposure to various aspects of business operations, client relations, and internal support functions. If you are a self-starter with a passion for organization, possess excellent verbal and written communication skills, and have a strong desire to contribute significantly to a supportive and forward-thinking team, we encourage you to apply. Join Career.zycto and become an indispensable part of a company committed to excellence, professional development, and making a real impact in the HR landscape.
Key Responsibilities
- Manage and maintain executive and team calendars, scheduling appointments and meetings.
- Handle incoming and outgoing correspondence, including emails, calls, and packages.
- Organize and maintain physical and electronic filing systems, ensuring accuracy and accessibility.
- Prepare reports, presentations, and other documents as required.
- Oversee office supply inventory, placing orders and ensuring adequate stock levels.
- Coordinate travel arrangements and accommodations for staff members.
- Assist with data entry, record-keeping, and general administrative support.
- Maintain a clean, organized, and welcoming office environment.
- Act as a liaison between departments and external parties when necessary.
- Support HR functions such as onboarding new employees or managing employee records.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management abilities.
- Strong verbal and written communication skills.
- Keen attention to detail and high level of accuracy.
- Proven ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving aptitude and proactive approach to tasks.
- Professional demeanor and strong interpersonal skills.
Preferred Qualifications
- An OND, HND, or Bachelor's Degree in Business Administration, Office Management, or a related field.
- Experience with office management software or CRM systems.
- Previous experience working in an HR or business consulting environment.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance coverage.
- Opportunities for professional development and career advancement.
- A supportive, collaborative, and inclusive work environment.
- Paid time off and public holidays.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a cover letter detailing their relevant experience to the email address provided. Please mention ‘Administrative Office Assistant – Ajao Estate’ in the subject line of your email. We encourage you to click on the link below to apply for the job.
