About Company
Are you a master of organization with a passion for streamlining operations? Career.zycto, a rapidly evolving professional services firm, is seeking a meticulous Administrative Officer to enhance our internal coordination in Stourbridge. We pride ourselves on fostering a collaborative atmosphere where efficiency and precision are paramount. Join a team where your organizational prowess directly contributes to our seamless workflow and operational success, supporting a dynamic environment where your input truly matters. We believe in empowering our staff to make a tangible impact.
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Job Description
Career.zycto is on the lookout for a highly organised and proactive Administrative Officer to join our vibrant team in Stourbridge. This pivotal role focuses on optimising internal coordination, ensuring smooth communication channels, and providing robust administrative support across various departments. You will be instrumental in managing schedules, facilitating meetings, preparing essential documentation, and ensuring that all internal processes run efficiently. This position requires an individual with exceptional attention to detail, strong communication skills, and a proven ability to manage multiple tasks simultaneously within a fast-paced environment. If you thrive on bringing order to complexity and are dedicated to supporting a cohesive and productive workplace, this is an excellent opportunity to significantly contribute to our operational excellence and growth. We value individuals who are not only adept at administrative tasks but also possess a problem-solving mindset and a commitment to continuous improvement. As an Administrative Officer for Internal Coordination, you will be the linchpin connecting various teams, ensuring information flows freely and projects stay on track. This role is perfect for someone who takes pride in creating an environment where efficiency and collaboration flourish.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
- Organise and coordinate internal meetings, including preparing agendas, circulating materials, taking minutes, and tracking action items.
- Facilitate internal communication flow, ensuring timely and accurate dissemination of information across departments.
- Prepare, review, and edit internal documents, reports, presentations, and correspondence with high accuracy.
- Assist in the onboarding process for new employees by preparing necessary administrative documents and scheduling initial orientations.
- Maintain organised filing systems, both digital and physical, ensuring easy retrieval of information.
- Support the management team with various administrative tasks and special projects as required.
- Oversee office supplies inventory and place orders as needed, ensuring the office runs smoothly.
- Act as a primary point of contact for internal queries, directing them to the appropriate department or individual.
- Contribute to the continuous improvement of administrative processes and internal coordination strategies.
Required Skills
- Proven experience as an Administrative Officer or in a similar administrative support role.
- Exceptional organisational and time management skills with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Discretion and confidentiality in handling sensitive information.
Preferred Qualifications
- A relevant qualification in Business Administration, Office Management, or a related field.
- Experience with project management tools or CRM systems.
- Knowledge of industry-specific compliance and regulatory requirements.
- Familiarity with virtual meeting platforms and remote collaboration tools.
Perks & Benefits
- Competitive salary package.
- Generous holiday allowance.
- Pension scheme contribution.
- Opportunities for professional development and training.
- Modern, collaborative office environment in Stourbridge.
- Employee assistance program.
- Regular team social events.
How to Apply
Ready to bring your organisational expertise to Career.zycto? Please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!
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