About Company
Career.zycto is a dynamic and forward-thinking organization dedicated to fostering a supportive environment for its employees. For an Administrative Receptionist, this means a pivotal role at the heart of our operations, where your organizational prowess and welcoming demeanor will directly shape first impressions and internal efficiency. We believe in empowering our team members, offering opportunities for professional growth, and ensuring a vibrant workplace culture. Join us in Meriden, Connecticut, and become an indispensable part of a team that values precision, professionalism, and positive interactions. Your contributions will be recognized and celebrated here.
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Job Description
We are seeking a highly organized, professional, and friendly Administrative Receptionist to be the welcoming face and efficient backbone of our Meriden office. In this crucial front-line role, you will be the first point of contact for clients, visitors, and vendors, setting the tone for their experience with Career.zycto. More than just answering phones, you’ll play a vital part in maintaining our office’s smooth operation, managing communications, and providing essential administrative support to various departments. This position is perfect for a proactive individual with exceptional interpersonal skills who thrives in a fast-paced environment and takes pride in their ability to create an organized and welcoming atmosphere.
As our Administrative Receptionist, you will be instrumental in ensuring a seamless flow of daily activities. From managing complex scheduling to handling sensitive information with discretion, your attention to detail and commitment to excellence will be highly valued. You’ll have the opportunity to interact with a diverse group of individuals, enhancing your communication and problem-solving skills daily. Career.zycto offers a collaborative culture where your contributions are recognized, and you’re encouraged to grow professionally. If you are a self-starter who is eager to contribute to a positive workplace and is passionate about delivering outstanding administrative support, we encourage you to apply. This is a full-time, on-site position at our Meriden location, where you’ll be an integral part of our close-knit team.
Key Responsibilities
- Greet and welcome guests and clients in a professional and friendly manner, directing them to the appropriate person or department.
- Answer, screen, and forward incoming phone calls, taking accurate messages when necessary.
- Manage and maintain office calendars, scheduling appointments and meetings for staff.
- Sort and distribute incoming mail and packages, and prepare outgoing mail.
- Perform general administrative tasks, including data entry, filing, scanning, and photocopying.
- Assist with the coordination of office events, meetings, and conferences, including room setup and catering arrangements.
- Maintain a tidy and presentable reception area and common spaces.
- Order and maintain office supplies inventory, ensuring adequate stock levels.
- Handle sensitive and confidential information with the utmost discretion.
- Provide administrative support to various departments as needed, assisting with special projects.
- Manage travel arrangements and expense reports for select personnel.
Required Skills
- Proven experience as an Administrative Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Solid written and verbal communication skills.
- Excellent organizational and time management skills.
- Ability to be resourceful and proactive when issues arise.
- Professional attitude and appearance.
- Ability to multitask and prioritize tasks effectively.
- Customer service-oriented approach.
Preferred Qualifications
- Associate’s degree in Office Administration or a related field.
- Experience with multi-line phone systems.
- Familiarity with office equipment, like printers and fax machines.
- Knowledge of basic bookkeeping or record-keeping principles.
- Experience working in a fast-paced professional services environment.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and growth.
- Friendly and collaborative work environment.
- Employee assistance program.
- Modern office facilities in Meriden, CT.
How to Apply
If you are ready to be the dynamic first impression for Career.zycto and contribute to our thriving Meriden office, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you.
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