About Company
Is precision in legal administration your calling? At Career.zycto, we believe that meticulous behind-the-scenes work is the bedrock of successful legal outcomes. We are a dynamic firm dedicated to fostering an environment where accuracy and efficiency thrive, understanding that our administrative support team is crucial to our operational excellence. Joining our team means becoming an indispensable part of a system that values clarity, organization, and a proactive approach to legal documentation. We offer a supportive culture, ripe for an Advocate Clerk who takes pride in ensuring every case file is handled with utmost care and strategic foresight, directly contributing to seamless legal processes.
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Job Description
Career.zycto is seeking a highly organized and detail-oriented Advocate Clerk to join our burgeoning legal support team in Elgeyo-Marakwet County. This pivotal role is perfect for an individual with a keen eye for detail, a methodical approach to tasks, and a strong commitment to maintaining the integrity of legal documentation. As an Advocate Clerk specializing in case filing, you will be the backbone of our administrative processes, ensuring that all legal documents are accurately prepared, filed, and managed in compliance with established procedures and regulatory requirements.
Your daily tasks will encompass a wide range of responsibilities, from preparing legal documents, correspondence, and pleadings to ensuring their timely and correct submission to various courts, tribunals, and regulatory bodies. This includes meticulous proofreading, formatting, and cross-referencing to prevent errors. You will play a crucial role in managing our case management system, updating records diligently, and maintaining an organized archive of both physical and electronic files, ensuring quick retrieval and adherence to data protection protocols. This position demands a proactive individual who can anticipate needs, manage multiple deadlines effectively, and communicate clearly and professionally with advocates, court registries, and other stakeholders. You’ll be the reliable point person for ensuring that no critical deadline is missed and no document is misplaced.
We are looking for someone who not only understands the intricacies of legal administrative processes but also thrives in an environment that values accuracy, efficiency, and confidentiality above all else. You will be instrumental in streamlining our filing procedures, identifying areas for improvement, and implementing best practices to enhance our overall operational effectiveness. We believe in continuous improvement and will support your professional development through exposure to diverse legal matters and modern administrative tools. This is an excellent opportunity for a dedicated professional to grow their career within a supportive and forward-thinking organization that recognizes the essential contribution of every team member. If you are passionate about legal administration, possess an unwavering commitment to precision, and are eager to make a tangible impact on our legal operations, we invite you to contribute your expertise to our mission and help us maintain our high standards of legal support.
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Key Responsibilities
- Prepare, format, and file legal documents, pleadings, and correspondence with relevant courts, tribunals, and regulatory bodies.
- Manage and maintain physical and electronic case files, ensuring accuracy, completeness, and confidentiality.
- Monitor filing deadlines and ensure timely submission of all required documents.
- Liaise with court registries, legal professionals, and other relevant parties to track case progress and obtain necessary information.
- Organize and index legal documents for easy retrieval and archiving.
- Assist in the preparation of hearing bundles and trial documents.
- Conduct basic legal research as directed to support case filing requirements.
- Implement and maintain efficient office procedures for document management and filing.
- Ensure compliance with all relevant legal procedures and internal policies.
Required Skills
- Proven experience in legal document preparation and filing.
- Exceptional organizational and time management skills.
- High level of attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong written and verbal communication skills in English and Swahili.
- Ability to maintain confidentiality and exercise discretion.
- Familiarity with Kenyan court procedures and legal terminology.
Preferred Qualifications
- Diploma or Certificate in Law, Legal Studies, Business Administration, or a related field.
- Experience with legal case management software.
- Prior experience working in a law firm or legal department.
- Ability to work independently and as part of a team.
- Proactive approach to problem-solving.
Perks & Benefits
- Competitive salary package.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Health and wellness programs.
- Paid time off and public holidays.
- Contribution to a pension scheme.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a cover letter outlining their qualifications and experience for this role. Please ensure your application highlights your experience in legal document filing and your commitment to accuracy. Click on the link below to apply for the job.
