About Company
Are you driven by the pulse of live performances and the magic of bringing artistic visions to life? At Career.zycto, we believe in empowering talent and curating unforgettable experiences. We are a dynamic force in the talent management and event coordination space, passionately connecting artists with audiences and ensuring seamless execution behind every curtain call. Join a team where your organizational prowess and love for the arts will directly shape remarkable events. We foster an environment of creativity, collaboration, and continuous growth, making us an ideal home for an Artist Performance Coordinator seeking impact and professional fulfillment.
Job Description
Career.zycto is seeking a highly organized, passionate, and detail-oriented Artist Performance Coordinator to join our vibrant team in Boston, MA. This pivotal role is perfect for someone who thrives in a fast-paced environment and possesses a deep appreciation for the performing arts across various disciplines, including music, theater, dance, and more. As an Artist Performance Coordinator, you will be instrumental in bridging the gap between artistic vision and logistical execution, ensuring that every performance we facilitate runs smoothly and professionally. We value work-life balance and offer flexible scheduling options to accommodate personal commitments while meeting professional demands.
In this role, you will manage a diverse portfolio of artists and events, working closely with talent, venues, technical teams, and marketing departments. Your day-to-day will involve everything from scheduling and travel arrangements to contract management and on-site support. You’ll be the go-to person for artists, providing essential communication and problem-solving to ensure their focus remains on delivering exceptional performances. This position requires a proactive individual with excellent communication skills, a keen eye for detail, and the ability to juggle multiple priorities seamlessly. If you’re passionate about the arts, possess impeccable organizational skills, and are eager to contribute to unforgettable cultural experiences, we invite you to apply.
We are committed to fostering a supportive and inclusive environment where every team member can thrive. This is an exciting opportunity to make a tangible impact on the careers of talented artists and the quality of cultural events in the Massachusetts area and beyond. Your contributions will directly influence the success of our projects and the satisfaction of our artists and audiences. Join us in shaping the future of live performance!
Key Responsibilities
- Coordinate all logistical aspects of artist performances, including scheduling, travel, accommodation, and technical riders.
- Act as the primary point of contact for artists, managers, venues, and internal teams, ensuring clear and timely communication.
- Manage and track performance contracts, invoices, and payments, adhering to budgetary guidelines.
- Develop detailed event timelines and production schedules, ensuring all deadlines are met.
- Provide on-site support for selected performances, assisting with artist check-in, sound checks, and problem-solving.
- Maintain comprehensive databases of artist information, performance history, and venue specifics.
- Collaborate with marketing and PR teams to ensure artists receive appropriate promotion for their engagements.
- Proactively identify potential challenges and develop creative solutions to ensure successful events.
- Prepare post-performance reports, gathering feedback and analyzing success metrics.
Required Skills
- Minimum of 3 years of experience in event coordination, artist management, or a similar role within the entertainment or arts industry.
- Exceptional organizational and time management skills, with the ability to manage multiple projects concurrently.
- Strong verbal and written communication skills.
- Proficiency in project management software (e.g., Asana, Trello) and Microsoft Office Suite (Excel, Word, Outlook).
- Proven ability to work independently and as part of a collaborative team.
- Demonstrated problem-solving capabilities and a proactive approach to challenges.
- Flexibility to work evenings and weekends as required by performance schedules.
Preferred Qualifications
- Bachelor's degree in Arts Management, Event Planning, Music Business, or a related field.
- Experience with booking software or CRM systems specific to the arts and entertainment industry.
- Familiarity with contract negotiation and basic legal aspects of artist agreements.
- Established network within the Massachusetts arts and culture scene.
- Proficiency in a second language.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- Flexible work schedule options to promote work-life balance.
- Opportunities for professional development and industry conferences.
- Access to various live performances and cultural events.
- A vibrant and supportive team culture.
- 401(k) retirement plan with company match.
How to Apply
Ready to bring your passion for performance to Career.zycto? We encourage you to click the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role. We look forward to reviewing your application!
