About Company
Embark on a career where your organizational skills truly shine. Career.zycto is a dynamic professional services firm dedicated to fostering growth for businesses and individuals alike, providing innovative solutions and unwavering support. As a Corporate Service Assistant here, you’ll find an environment where your meticulous attention to detail and proactive approach are not just appreciated, but critical to our operational efficiency. Your efforts will directly enable our teams to consistently deliver outstanding client experiences and achieve ambitious objectives. Join us and become an integral part of a culture that thrives on collaboration, continuous development, and a steadfast commitment to excellence.
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Job Description
Career.zycto is seeking a highly organized, proactive, and detail-oriented Corporate Service Assistant to join our vibrant team in GRA Phase 2, Port Harcourt. This is a full-time, on-site role that serves as the backbone of our administrative and operational functions, ensuring the smooth and efficient running of our office environment. You will be instrumental in supporting various departments, facilitating seamless communication, and contributing directly to a productive and positive workplace culture.
As a Corporate Service Assistant, you will be the first point of contact for many of our daily operations, tasked with managing a diverse portfolio of responsibilities. Your day will involve everything from meticulous calendar management and coordinating high-stakes meetings to overseeing office supplies and liaising with external vendors. This role demands a professional who can anticipate needs, prioritize tasks effectively, and maintain a high level of discretion and confidentiality in all matters. You’ll be empowered to take initiative, streamline processes, and implement solutions that enhance our overall operational efficiency.
We are looking for someone who thrives in a fast-paced environment, possesses exceptional communication skills, and is adept at problem-solving with a positive attitude. You will play a crucial role in creating a welcoming and organized atmosphere for our staff and clients, directly impacting our team’s ability to focus on delivering superior professional services. If you are eager to contribute your organizational prowess to a company that values innovation, collaboration, and professional growth, we encourage you to apply and help us continue building an environment where success flourishes.
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Key Responsibilities
- Provide comprehensive administrative and operational support to various departments and senior management.
- Manage office calendars, schedule appointments, coordinate meetings, and prepare meeting agendas and minutes.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and physical mail, ensuring timely and professional responses.
- Oversee office supplies inventory, place orders, and manage relationships with vendors and service providers to ensure office resources are always adequate and functional.
- Assist in data entry, record keeping, and maintaining organized digital and physical filing systems for easy retrieval of information.
- Support the onboarding process for new employees, including preparing workstations, scheduling introductory meetings, and managing necessary documentation.
- Ensure the general upkeep and presentation of the office environment, facilitating a professional and conducive workspace for all.
- Manage travel arrangements and logistics for staff as required, including bookings and expense reports.
Required Skills
- Minimum of 2 years of experience in an administrative, secretarial, or corporate support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Strong verbal and written communication skills with impeccable attention to detail.
- Proven ability to exercise discretion and maintain confidentiality.
- Problem-solving aptitude and ability to work independently as well as collaboratively within a team.
- Customer service orientation with a professional and approachable demeanor.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Experience with office management software or CRM systems.
- Knowledge of basic accounting principles for managing expenses and invoices.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement.
- A supportive and collaborative work environment.
- Paid time off and public holidays.
How to Apply
Interested candidates are encouraged to submit their application by clicking the link below. Please ensure your CV and cover letter highlight your relevant experience and why you are a perfect fit for this role at Career.zycto.
