About Company
At Career.zycto, we believe in the power of precision and the seamless flow of information. We’re a dynamic organization committed to fostering a supportive and technologically forward workplace where every contribution is valued. For a meticulous digital filing clerk, this means an environment designed for accuracy, where your skills directly impact operational efficiency. Join a team where your organizational talents are celebrated, providing vital support that underpins our collective success. We offer flexible arrangements, understanding the modern need for work-life balance while ensuring crucial tasks are handled with expert care. Your drive for order will thrive here.
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Job Description
Are you meticulously organized, detail-oriented, and possess a keen eye for accuracy? Career.zycto is seeking a dedicated Digital Filing Clerk to join our team in Bairro 25, Matola. This is a fantastic opportunity for an individual who thrives in a structured digital environment and is looking for a role with flexible hours, allowing for an optimal work-life balance. As a Digital Filing Clerk, you will be the backbone of our information management system, ensuring that all our vital documents are correctly digitized, categorized, and readily accessible. Your work will directly contribute to the operational efficiency and smooth functioning of various departments.
In today’s fast-paced business world, efficient digital record-keeping is paramount. We rely on individuals who can transform physical documents into accessible digital assets and maintain the integrity of our existing digital archives. This role demands excellent computer literacy, a methodical approach to tasks, and an unwavering commitment to confidentiality. You will play a crucial part in modernizing our document management processes, making information retrieval swift and secure. If you are passionate about organization, enjoy working with digital tools, and are eager to contribute to a forward-thinking company, we encourage you to apply.
We offer a supportive and collaborative work environment where your contributions are recognized and valued. This flexible hours position is perfect for someone looking to re-enter the workforce, balance work with other commitments, or simply prefers a schedule that adapts to their lifestyle. While the hours are flexible, reliability and adherence to deadlines are key. You will receive comprehensive training on our specific systems and protocols, ensuring you have all the tools necessary to succeed. Join Career.zycto and become an essential part of a team dedicated to excellence and efficiency in Matola.
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Key Responsibilities
- Accurately scan, digitize, and upload physical documents into our document management system.
- Categorize and index digital files according to established naming conventions and departmental guidelines.
- Perform regular quality checks on digitized documents to ensure clarity, completeness, and accuracy.
- Assist in the retrieval of digital documents for various departments upon request, ensuring timely access.
- Maintain strict confidentiality and security protocols for all sensitive information handled.
- Identify and report any discrepancies, errors, or issues with document files or the filing system.
- Collaborate with team members to optimize digital filing processes and improve efficiency.
- Assist with basic data entry tasks as needed to support overall office operations.
- Ensure compliance with data retention policies and contribute to systematic archiving.
Required Skills
- Proven experience with digital scanning and filing processes (6 months minimum).
- Excellent computer literacy and proficiency in MS Office Suite (Word, Excel, Outlook).
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to maintain strict confidentiality.
- Reliable and responsible work ethic.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Experience with specific Document Management Systems (DMS) such as SharePoint, Google Drive, or similar.
- Knowledge of data protection regulations (e.g., GDPR principles, local privacy laws).
- High school diploma or equivalent; a diploma or certificate in office administration or IT is a plus.
- Familiarity with record-keeping best practices.
Perks & Benefits
- Competitive hourly wage with flexible scheduling.
- Opportunity to work in a modern and organized digital environment.
- Supportive and collaborative team culture.
- On-the-job training and professional development opportunities.
- Contribution to vital operational efficiency.
- Convenient location in Bairro 25, Matola.
How to Apply
Ready to bring your organizational expertise to Career.zycto? We encourage you to click on the application link below to submit your resume and a brief cover letter outlining your experience and why you are the ideal candidate for this Digital Filing Clerk role. We look forward to reviewing your application!
