About Company
ZanTours is a leading and long-established Destination Management Company (DMC) based in Zanzibar, Tanzania. For over two decades, we have been at the forefront of providing exceptional travel experiences, offering a comprehensive range of services including airport transfers, excursions, safaris, and hotel bookings across the beautiful Spice Island and beyond. Our commitment to excellence, deep local knowledge, and sustainable tourism practices have made us a trusted partner for travelers worldwide. At ZanTours, we pride ourselves on our vibrant team, who are dedicated to showcasing the best of Zanzibar’s culture, natural beauty, and warm hospitality. We foster an inclusive and supportive work environment where every team member’s contribution is valued, helping us maintain our reputation as a premier tourism service provider in the region. Join us and be a part of a company that connects people with the magic of Zanzibar.
Job Description
Are you meticulously organized, detail-oriented, and looking for a flexible work arrangement in the heart of Zanzibar City? ZanTours is seeking a dedicated Document Scanning Assistant to join our administrative team. In this crucial role, you will be instrumental in digitalizing and organizing a vast array of important company documents, ensuring their secure storage and easy accessibility. This position offers the unique benefit of flexible hours, allowing you to balance work with other commitments while contributing significantly to our operational efficiency. Your primary focus will be on preparing, scanning, indexing, and verifying documents, transforming physical records into a streamlined digital archive. This is an excellent opportunity for someone with a keen eye for accuracy and a proactive approach to work, who wishes to contribute to a dynamic company in the thriving tourism sector of Zanzibar. You will work closely with various departments, playing a key role in modernizing our record-keeping processes and supporting our commitment to efficiency and sustainability in a fast-paced and rewarding environment.
Key Responsibilities
- Prepare physical documents for scanning, including removing staples, repairing tears, and organizing pages sequentially.
- Operate high-speed document scanners with precision and care.
- Perform rigorous quality checks on scanned images to ensure clarity, completeness, and accuracy.
- Index and classify digital documents according to established naming conventions and filing systems.
- Identify and correct scanning errors or poor-quality images promptly.
- Maintain and troubleshoot scanning equipment, performing routine cleaning and minor adjustments.
- Ensure the confidentiality and security of all sensitive information handled during the scanning and indexing process.
- Assist in maintaining a clean and organized work area, especially around scanning equipment and document storage.
- Communicate effectively with team members and supervisors regarding document status, progress, and any issues encountered.
- Adhere strictly to data protection regulations and company privacy policies at all times.
Required Skills
- Exceptional attention to detail and a high degree of accuracy.
- Basic proficiency in computer usage, including file management and data entry.
- Reliability, punctuality, and strong organizational skills.
- Ability to work independently and manage time effectively under a flexible hours arrangement.
- Patience and persistence for repetitive tasks, maintaining focus and quality.
- A strong sense of responsibility and integrity when handling sensitive and confidential documents.
- Basic understanding of office procedures and best practices for document handling.
Preferred Qualifications
- Previous experience in a similar administrative, data entry, or document management role.
- Familiarity with document scanning equipment and relevant software.
- Experience with digital archiving or electronic document management systems (EDMS).
- High school diploma or equivalent qualification.
- Fluency in English; knowledge of Swahili is considered a significant advantage.
Perks & Benefits
- Flexible working hours to support a healthy work-life balance.
- Opportunity to work with a leading and respected company in Zanzibar's vibrant tourism industry.
- A supportive, inclusive, and friendly team environment.
- The chance to make a tangible contribution to the modernization and efficiency of company operations.
- Exposure to diverse administrative tasks within a dynamic and evolving sector.
- Potential for learning and development within an administrative career path.
- Contribution to sustainable practices through digital transformation.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We encourage you to submit your updated CV and a brief cover letter outlining your interest in the role and how your skills and experience align with our requirements. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application!