About Company
Join Career.zycto, a thriving firm dedicated to empowering businesses through meticulous support and innovative solutions. We believe in nurturing talent from the ground up, providing a foundation for growth in a dynamic and inclusive environment. For an Employee Records Clerk, this means stepping into a role where your precision and organizational skills directly contribute to our operational excellence and the well-being of our workforce. We are committed to fostering a culture of accuracy, respect, and continuous learning, making us an ideal place to kickstart your professional journey.
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Job Description
Career.zycto is excited to offer an exceptional entry-level opportunity for a highly organised and detail-oriented individual to join our team as an Employee Records Clerk. Based in our Fetcham, Leatherhead office, this pivotal role is perfect for someone looking to launch their career within a supportive and professional administrative environment, contributing directly to the efficient operation of our Human Resources department. As an Employee Records Clerk, you will be instrumental in maintaining the integrity and confidentiality of all employee information, which is a cornerstone of our operational excellence and compliance.
Your primary focus will be on the accurate and timely management of both digital and physical employee records. This involves everything from onboarding documentation for new hires to processing changes in employee status, updating personal details, and archiving records in accordance with company policies and legal requirements. We understand that this is an entry-level position, and we are committed to providing comprehensive training and ongoing mentorship to ensure your success. You will learn best practices in data management, confidentiality protocols, and how to effectively support HR operations within a fast-paced professional setting.
This role demands an individual with a keen eye for detail, an unwavering commitment to accuracy, and a deep understanding of the importance of confidentiality. You will play a crucial part in ensuring that our employee data is always current, compliant, and readily accessible to authorized personnel. Beyond the day-to-day administrative tasks, this position offers a unique insight into the inner workings of an HR department and the broader business functions of Career.zycto, laying a strong foundation for future career development within our company or the wider administrative and HR fields. If you’re eager to start your professional journey with a company that values precision, support, and growth, we encourage you to apply.
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Key Responsibilities
- Maintain accurate and up-to-date employee records, both digital and physical, ensuring data integrity at all times.
- Process new hire paperwork, terminations, and changes in employee status promptly and accurately.
- Ensure strict confidentiality of all sensitive employee information and adhere to data protection regulations (e.g., GDPR).
- Assist with the filing, scanning, and archiving of documents, maintaining an organised and accessible record-keeping system.
- Respond to internal requests for employee information from authorised personnel in a timely and professional manner.
- Conduct regular audits of employee records to identify and correct any discrepancies.
- Support the HR department with various administrative tasks as needed, contributing to overall team efficiency.
Required Skills
- Exceptional attention to detail and accuracy.
- Strong organisational and time management skills.
- Proficiency in basic computer applications (e.g., Microsoft Office Suite – Word, Excel, Outlook).
- Ability to maintain strict confidentiality and exercise discretion.
- Good written and verbal communication skills.
- A proactive attitude and a willingness to learn.
Preferred Qualifications
- GCSEs (or equivalent) including English and Mathematics.
- Familiarity with office administrative procedures.
- Basic understanding of data protection principles (e.g., GDPR).
- Some experience in a clerical or administrative role (even volunteer or school-based projects) is a plus but not essential.
Perks & Benefits
- Competitive entry-level salary.
- Comprehensive training and professional development opportunities.
- Supportive and collaborative team environment.
- 25 days annual leave plus bank holidays.
- Company pension scheme.
- Opportunity for career advancement within a growing organisation.
How to Apply
To apply for this exciting entry-level opportunity, please click on the application link below. We look forward to reviewing your application!
